Operations Coordinator - Fleet

Operations Summary

Discovery Senior Living seeks an Operations Coordinator - Fleet, located in Bonita Springs, FL, with M-Th hours of 8:30-5pm, and Fridays from home. The role does not require specific fleet management experience but offers training under experienced leadership to support the company's fleet of 700+ buses and automobiles.

Essential Duties and Responsibilities

• Manage vehicle lifecycle, including requisition, approval, lease/buy, license, title, registration, insurance, maintenance, repair, lease buy back and disposition.
• Support collaborative engagement with stakeholders (Ops, Legal, Risk, Tech Partner, Capital Partners, Finance/Acct, etc.).
• Build and manage a 3 year forward looking budget for all vehicles.
• Responsible for end to end contract management at the asset level, including requisitions, contract red lines, quotes, titles, registrations, permits, powers of attorney, bills of sale, auction quotes, images, mileage and current descriptions of condition.
• Support mergers, acquisitions and divestitures (and the vehicles tied to those communities).
• Ensures all vehicles are titled, licensed, and insured in accordance with local and state regulations.
• Manages Federal DOT and California Public Utilities Commission’s Z permit process.
• Other duties as assigned

Additional Responsibilities

Carrries out responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include coordinating the training employees; ensuring policies and procedures are understood and carried out within the communities.

Qualifications

• Educational Requirements and Experience: Bachelor degree in business, GPA of 3.5 or higher.
• Languages: Must possess excellent written and verbal communication skills utilizing the English language.
• Mathematical Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Computer Skills: Working knowledge of fleet technology software (Element, Wheels or eFleet preferred), MS Excel and Word.
• Competencies: Must demonstrate an interest in working with a senior population, interacts with guests, residents and staff in a courteous and friendly manner, demonstrates leadership skills, supports organization's goals and values, balances team and individual responsibilities, provides leadership by exhibiting confidence in self and others; inspires and motivates others to perform well, must be detail oriented and complete tasks accurately, must possess excellent organizational skills, must display strong team-working skills, must demonstrate positive client service attitude, must be able to work on multiple tasks and be able to work with frequent interruptions, must demonstrate good judgment, problem solving and decision-making skills, is able to make good decisions based upon a mix of analysis, wisdom, experience and judgment, must be able to speak in public to groups, ability to delegate assignments to the appropriate individuals.

Environmental Adaptability

• Self starter who needs little direct supervision.
• Friendly, outgoing personality.
• Confidence to seek out and learn from performance critiques.
• Works primarily indoors in a climate controlled setting.
• No travel required.
• Possible high stress levels in relation to working under deadlines and within budget constraints.

Physical Requirements

• While performing the duties of this Job, the Team Member is regularly required to talk or hear.
• The Team Member is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms.
• The Team Member is occasionally required to stand and walk.
• The Team Member must regularly lift and/or move up to 40 pounds relating to travel.