Operations Coordinator - Communications

About the role

The Operations Coordinator – Communications supports Undergraduate College academic operations and collaborates with the Assistant Dean of Operations and Manager of Undergraduate Operations. This role works closely with other departments to ensure smooth workflows for scheduling and employee onboarding.

Responsibilities

• Supports the UGC team by monitoring the UGC Dean’s Office inbox, answering/redirecting calls, and assisting with student inquiries.
• Provides direct administrative support to the Undergraduate Honors Program and Undergraduate Coaching Team.
• Maintains office management tasks including scheduling, mail, ordering supplies, and maintaining supply inventory.
• Coordinates with the Manager of Undergraduate College Operations to provide operational support to student workers.
• Recruits, onboards, assigns tasks, and monitors attendance for student workers.
• Maintains the UGC Hub and UGC Website, coordinates the distribution of the UGC Bulletin, and ensures information is up-to-date and accessible.
• Supports college-wide and university-wide initiatives, such as NLU On Wheels outreach program and recognizing students' Academic Excellence.
• Manages new staff and faculty hiring and onboarding, including scheduling interviews, coordinating paperwork, managing workflows, and on-boarding new staff and faculty.

Qualifications

• Associate's Degree or equivalent required, Bachelor's Degree preferred.
• Highly organized, collaborative, and responsive with the ability to problem solve in an evolving, fast-paced environment.
• Demonstrated skills in MS Office (including PowerPoint, Excel, and Word), desktop publishing, and project management.
• Experience with mail merging and Canva is preferred, but not required.
• Project management experience.

Skills

• MS Office (PowerPoint, Excel, Word)
• Desktop publishing
• Project management

Benefits

National Louis University offers a wide range of benefits including health insurance, retirement benefits, and paid time off. Additional information about part-time staff benefits can be found here. The salary range for this position is $19.71 to $27.60 per hour (typical workweek for this part-time position is 20-25 hours).