Operations Coordinator - Clinics

Applicants must be authorized to work in the U.S. for an employer; this position is not eligible for immigration sponsorship now or in the future.

Why Join Us?

• Competitive pay that rewards your hard work
• Medical, dental, vision, and life insurance coverage
• Generous PTO and extended illness benefits
• 401(k) with company match
• Career development, learning opportunities, and advancement pathways
• Licensure and certification reimbursement for eligible roles
• Student loan support assistance available for eligible roles
• Employee rewards and recognition programs
• Collaborative, purpose-driven culture making a difference every day
• Additional voluntary benefits such as pet insurance, identity protection, and legal insurance

About the Role

The Operations Coordinator supports the administrative and operational functions of the facility or assigned department. This role is responsible for maintaining departmental records, coordinating supply orders, supporting data entry and reporting processes, and assisting with staff onboarding and departmental communication. The Operations Coordinator performs a variety of clerical and logistical tasks to help ensure efficient day-to-day operations while maintaining confidentiality and accuracy in all administrative duties.

Responsibilities

• Performs administrative tasks with minimal supervision, ensuring timely and accurate completion of assignments.
• Maintains departmental records, logs, and reports in an organized and easily retrievable manner in accordance with organizational standards.
• Supports the preparation and distribution of departmental reports, including quality or compliance reports, as assigned.
• Orders and monitors office supplies and materials, coordinating with department leadership for purchase approvals.
• Assists in the orientation of new staff by helping with administrative onboarding tasks and sharing departmental resources.
• Participates in department meetings, prepares meeting materials, and records and distributes meeting minutes as needed.
• Manages returned mail and ensures proper handling in accordance with organizational policies.
• Ensures data accuracy when performing data entry and maintains confidentiality when working with sensitive information related to patients, providers, or facility operations.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Requirements

• 1-3 years of administrative, clerical, or operational support experience required
• Experience in a healthcare or facility-based environment preferred

Skills

• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office applications and data entry systems
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines with minimal supervision
• Demonstrates discretion in handling confidential information
• Familiarity with office procedures, supply management, and recordkeeping practices
• Ability to collaborate effectively with team members and support department operations in a fast-paced environment