Operations Coordinator, Business Development

About the role

MatX is seeking an organized, self-starting Operations Coordinator to support business development. You'll manage scheduling, prepare research ahead of meetings, and make sure commitments to partners and vendors are kept. You'll also take on projects across the company related to business operations, such as helping facilities evaluate a new space, working with recruiting to get promising candidates seen quickly, or making sure an important vendor bill gets paid by giving finance the context to act.

Responsibilities

• Manage scheduling across internal teams and external partners and vendors
• Triage inbound communications and draft follow-ups, recaps, and routine correspondence
• Research companies and people ahead of meetings, and pull together relevant history and goals
• Track action items to completion, coordinating with other teams and giving them the context they need to act
• Handle travel arrangements and expenses
• Coordinate logistics for visitors, events, and offsites
• Drive special projects that need an owner

Qualifications

• Highly organized and detail-oriented
• Act first and course-correct, rather than waiting to be told
• Write and communicate clearly, including with senior external stakeholders
• Comfortable with ambiguity and build your own systems
• Handle sensitive and confidential information with discretion
• 1–3 years of experience in a fast-paced environment, such as a startup
• Based in or willing to relocate to the Bay Area

Skills

• Experience supporting executives or busy leaders
• Exposure to business development, partnerships, or vendor management
• Genuine interest in AI infrastructure and what MatX is building

Pay

The US base salary for this full-time position is determined based on a variety of factors including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.

• Early Career: $120,000 - $155,000 + equity
• Mid Career: $150,000 - $175,000 + equity

Benefits

• Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work
• Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively
• Financial Wellbeing: Choose from Roth IRA/401K (or both) retirement plans with up to 5% company contribution to 401K (even if you don't contribute). 100% company-paid life insurance (up to $300K) and long-term disability insurances
• Professional Development: $1500 Professional Development Budget (per year)
• Team Meals: Onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty’s, or via reimbursement system
• Commute: Commute on the company Uber account, or reimburse train rides (100% covered)
• MatX E[x]tras: $50/month to use on the perk you value most
• Cell & Internet Reimbursement: $35/month for cellular and $40/month for wifi
• Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP
• Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and Benepass reproductive health & parental benefit
• AI Resources: Up to $20K/month plus a dedicated internal AI Tooling Team to support your productivity

This position requires working from our offices in Mountain View Tuesdays-Thursdays and access to information subject to U.S. export controls. Candidates must be authorized to work in the United States and comply with U.S. export control laws.