Operations Coordinator

About the role

We're seeking an Operations Coordinator to support the day-to-day operations of the agency. This role will help maintain smooth office operations while assisting with administrative coordination across finance and client services.

Responsibilities

• Support day-to-day office operations to maintain a clean, organized, efficient, and welcoming work environment.
• Coordinate office logistics, supplies, equipment, and general administrative needs.
• Assist team and leadership with administrative and operational tasks as needed.
• Partner with building management and vendors to oversee maintenance, repairs, and facility-related needs.
• Ensure all shared spaces are maintained to a consistently high standard.
• Assist with document management, file organization, and maintaining accurate internal systems and records.
• Support invoice processing, expense tracking, payment coordination, financial record management, and other administrative tasks across internal platforms.
• Maintain organization across shared drives, templates, and operational resources.
• Help manage onboarding logistics, equipment coordination, and office setup for new hires.
• Partner with HR and cross-functional teams to support employee engagement initiatives and culture efforts.

Requirements

• Previous experience in an office coordination, administrative, operations, or studio support role, preferably within an agency or creative environment.
• Ability to work independently while supporting cross-functional teams.
• Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
• High attention to detail, especially in document management and data entry.
• Comfort working with tools such as Google Workspace and Microsoft Office (Word, Excel).
• Proactive, resourceful mindset with a willingness to take initiative and solve problems.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits

• Competitive salary and performance bonuses.
• Health, dental, and vision insurance.
• Retirement plan options.
• Generous vacation policy and flexible working arrangements.
• Continuous learning and development opportunities.