Operations Coordinator

Department: The Ballmer Institute for Children's Behavioral Health. Classification: Office Specialist 2. Appointment Type and Duration: Regular, Ongoing. FTE: 1.0. Review of Applications Begins September 23, 2026; position open until filled.

About the role

The Operations Coordinator provides administrative, operational, and event coordination support to leadership and organizational initiatives. The role is responsible for coordinating meetings, managing schedules and communications, tracking action items, and supporting project-related activities to help ensure smooth day-to-day operations. The position also supports the planning and delivery of in-person and virtual events by coordinating logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration. In addition, the role provides administrative support to senior leaders through calendar management, meeting coordination, travel planning, and handling confidential information with professionalism and discretion. Success in this role requires strong organizational skills, attention to detail, effective communication, the ability to manage multiple priorities, and a customer-service mindset when working with internal and external stakeholders. This position is based in Portland, Oregon. The position reports to the Senior Director and Chief of Staff.

Responsibilities

• Coordinating meetings
• Managing schedules and communications