Operations Coordinator

About the role

The Operations Coordinator for the Department of Anesthesia & Critical Care (DACC) supports the administrative, teaching, and research missions of the department. The ideal candidate will thrive in a collaborative, mission-driven environment and enjoy the operational details that keep a department running smoothly.

Responsibilities

• Facilitates research initiatives of the faculty and staff.
• Participates in process and performance improvement by identifying, analyzing, and enhancing existing processes to achieve better outcomes.
• Captures and distributes the departmental newsletter.
• Maintains an accurate and up-to-date departmental leadership contact list and Emergency Operations Manual and ensures proper distribution of EOM.
• Manages updates and front-end maintenance of the DACC website.
• Coordinates the development and distribution of the departmental newsletter.
• Coordinates alumni relations activities.
• Liaises with external presenters to ensure completion of relevant paperwork, arrange travel, process stipends/fees, and gather necessary information for successful participation.
• Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.
• Maintains the DACC physical asset inventory.
• Facilitates administrative needs in support of the research mission including the oversight of research space.
• Monitors finances for the clinical section.
• Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
• Acts as a liaison between the section and other University departments.
• Performs other related work as needed.

Requirements

• Minimum requirements include a college or university degree in related field.
• Knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Qualifications

• Bachelor's degree in related field.
• Administrative experience in an academic medical institution.

Skills

• Excellent project management skills.
• Superior oral and written communication skills.
• Excellent interpersonal and customer service skills with a focus on serving the community through collaboration and respect.
• Handle sensitive and confidential situations and information with absolute discretion.
• Maintain calm and courteous demeanor and work productively despite competing priorities.
• Excellent problem-solving skills.
• Follow an issue through to resolution.
• Take initiative and organize and complete projects with minimal supervision.
• Familiarity with central administration within a complex research university environment.
• Maintain effective and harmonious working relationships with co-workers, faculty, guests speakers, venues, and vendors to promote a culture of wellness and excellence for the department.

Benefits

• Healthcare coverage.
• Pension plan.
• Flexible Spending Accounts (FSAs).
• Retirement savings plans.
• Time off and vacation.
• Life insurance.
• Disability insurance.
• Employee Assistance Program (EAP).

Pay

$65,000.00 - $85,000.00

Schedule

40 hours per week