Operations Coordinator

Position: Operations CoordinatorSupervisor: Executive DirectorClassification: Full-time ExemptPosition Type: In-PersonPay Range: $48,000 – $52,000 plus full benefits Summary/ObjectiveThe Operations Coordinator serves as a key operational and administrative position. It helps ensure the organization’s office/facilities, administrative systems, events, donor management, and day-to-day activities operate smoothly and effectively. This positive provides coordination across facility operations, CRM and finance administration, scheduling, meetings, events, and Tri-Faith staff support. Key Responsibilities: General OperationsManage the donor database (CRM), including management of contacts, accurate input of transactions, thank youletters, and creating reports.Serve as greeter and first point of contact for any visitors to the Tri-Faith CenterWork with the external accountant to provide receipts, input invoices, and support the processing of paymentsUtilize Microsoft Office and Google Drive suite to create and edit organizational documentsManage mail and postage, distributing appropriately and timelyTimely and accurate preparation of bank deposits.Timely and accurate preparation and mailing of donor acknowledgment letters.Maintain electronic filing systems via Google Drive.Maintain professionalism in communications, attire, and presence when working with faith partners, donors, volunteers, Tri-Faith staff, and others. Facility Operations• Oversee all activities inside Tri-Faith Center, ensuring that facility needs are met, including but not limited to event set up, facilities maintenance and scheduling, building cleanliness, and office management.• Exclusively manage and oversee facility rental requests for the Tri-Faith Center, while working with marketing to promote the rental program.• Support tour and speaker requests between partner buildings and Tri-Faith Center guests.• Order, organize, and maintain office supplies.• Liaison and negotiate with vendors and merchants for building supplies, cleanliness, and maintenance.• Administrative support of Tri-Faith events and at-event support for other Tri-Faith staff.• Other duties and responsibilities as assigned. Skills and Abilities• Must possess an extraordinarily high level of organization and detail orientation• Must possess a self-driven desire to find solutions and work enthusiastically with various teams and personalities• Proficient with technology platforms such as Google Suite, Microsoft Office, Zoom• Demonstrated proficiency with donor management database, or a similar platform• Demonstrated knowledge on vendor management• 1+ years of operations and/or administrative experience Work EnvironmentThis position is based in a professional office, with some flexibility for remote work as needed. A reliable mode of transportation is required to attend occasional community events. Physical DemandsWhile performing the duties of this job, the employee is regularly required to talk and hear. The employee will spend time at a desk and in meetings, including those in locations around the city. There may be occasional lifting involved with the position responsibilities. Position Type and Expected Hours of WorkThis hourly full-time job has flexible scheduling; overtime is eligible for hours worked over 40 per week. Essential FunctionsReasonable accommodation will be provided to enable individuals with disabilities to perform all essential functions. TravelThe position may involve occasional local travel. Must have a valid driver’s license. Required Education and ExperienceDemonstrated experience to perform the essential functions of the position. Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Tri-Faith Initiative is an Equal Opportunity EmployerWe support a safe, diverse, equitable, and inclusive environment for people of all backgrounds. Organizational MissionTri-Faith Initiative cultivates inclusive environments to advance interfaith relationships and understanding. Tri-Faith ValuesAll Tri-Faith Initiative employees are expected to live to the values of Tri-Faith Initiative:• Empathy – We cultivate understanding and compassion.• Inclusion – We create spaces that welcome and value diverse people and ideas.• Courage – We are bold, innovative, and forthright, even in uncertainty.• Resilience – We adapt to thrive.• Lifelong Learning – We strive to continuously improve our knowledge and impact. Please email resumes to Lisa Fox at lfox@trifaith.org