Operations Coordinator

Job Purpose

Sustainable Solano is a small, but dynamic and impactful nonprofit. Our impact and capacity are growing, together with the complexity of our internal operations. This is an entry-level position for a graduate of a business or accounting program who would like to help support and grow our organizational capacity, and an opportunity to grow with the organization for the right candidate. Preference will be given to those with lived experience in the communities we serve.

Responsibilities

• 60% - financial operation: perform monthly invoicing, process weekly accounts payable, process cash receipts, support program managers with budgeting and fiscal reporting, documentation and record keeping, perform various reporting tasks and maintain organization’s profiles at reporting systems, monitor and report on financial performance against budget, prepare monthly and annual financial reports

• 15% - payroll: solicit timesheets, maintain accurate employee files and PTO records, generate bi-monthly payroll reporting

• 10% - contract management: track organization’s contracts with suppliers, vendors, instructors, agencies, nonprofits, and other external partners, ensure the contracts are properly documented, stored and maintained, keep the database of contractors, including their performance, safety clearing, licenses and insurances, work closely with program managers to ensure all contractors are in good standing according to current laws and regulations

• 10% - policies & procedures: keep track of all internal policies and procedures, maintain electronic files and hard copies of all current policies and procedures, work with the Executive Director on creating or updating policies and procedures

• 5% - other: monitor and maintain organizational trackers and milestones (KPIs), perform ad hoc functions and activities to support operations, research and propose best practices that foster operational excellence

Essential Requirements

• College degree in finance, accounting, or related fields

• Some experience in professional setting is highly desirable

• Impeccable attention to detail, strong capacity to self-organize and self-motivate

• Committed to continuous professional growth and development

• Proficiency in Excel, knowledge of Quick Books desired

• Patience, integrity and ability to manage priorities and workflow

• Strong interpersonal skills

Qualifications

Sustainable Solano is committed to equal employment opportunities and does not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, gender identity, age, or on any other basis prohibited by law.