Operations Coordinator

About the role

We are looking for an Operations Coordinator to assist with managing, processing, and troubleshooting various tasks essential to efficient project execution. The Operations Coordinator’s responsibilities include providing administrative support, accounting assistance, and general office support.

What will help you succeed

• Strong organizational skills, detail-oriented, with the ability to manage multiple projects simultaneously
• Proficient in Microsoft Office programs such as Teams, Outlook, and Microsoft Excel, including formula creation and data analysis
• Experience with advanced Excel features such as VLOOKUP, macros, or data visualization tools is a plus
• Passionate for digital tools, innovative mindset, and change management aptitude; experience with Smartsheet is a plus
• Basic knowledge of general accounting principles
• Apt interpersonal and customer relation skills
• Self-motivated
• Experienced in problem resolution
• Ability to hold others accountable
• Good knowledge of an ERP system
• Ability to build winning and lasting relationships over time
• Excellent relationship and communication skills (verbal and written)
• Customer-first orientation through a consulting approach and mindset
• Familiarity with general office equipment, including scanners and copiers

Responsibilities

• Initial project setup in the system of record, ensuring timely processing and posting of information
• Create customer billings and generate any necessary billing forms, releases, etc.
• Create subcontractor agreements and process change orders
• Establish and maintain a variety of files and records consistently
• Handle CIP - CCIP/OCIP enrollment paperwork
• Knowledge of Certified Payroll/Davis Bacon requirements
• Submit requests for new vendor and customer setups, including subcontractor pre-qualification support
• Assist in initiating support requests to the contract team for legal review of contracts and related items
• Attend meetings and conferences as needed
• Provide sales support as required
• Perform general office duties, including maintaining office supply inventory and assisting with planning office events and visitor check-in
• Provide exceptional customer service to internal/external customers and vendors
• Other tasks as assigned

Qualifications

• High school diploma or GED required
• Minimum 3 years relevant work experience
• Experience providing administrative support in the construction industry
• This position will require a high level of organizational expertise, along with a customer-centric, self-starting, adaptable, and team-player mindset

Pay

For this U.S.-based position, the expected pay range is USD 54,400 - USD 81,600 per year. This pay range includes base pay and short-term incentives. Individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Benefits

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

• Care for Yourself and Your Family: Medical (with member reward points), dental, vision, and basic life insurance; Benefit Bucks; flexible work arrangements; paid family leaves; well-being programs; 12 holidays per year; and 15 days of paid time off per year.
• Invest and Plan Your Future: Competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.
• Grow Your Skills and Career: Performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.
• Team Up in the Workplace: Collaboration, recognition, sharing your voice, and an inclusive workplace.
• Support Your Community: Volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.

At Schneider Electric, our values and behaviors—Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork (IMPACT)—are the foundation for creating a great culture to support business success.