Operations Coordinator

Essential Duties and Responsibilities

• Sort, scan, distribute, and manage incoming mail, packages, and correspondence, ensuring timely routing to the appropriate departments.
• Print, track, and manage employee badges; assign badge and security access as directed; and ensure badges and access are deactivated upon employee separation.
• Cover printing, organization, secure distribution, and mailing of employee paychecks, vendor payments, and other company checks, ensuring accurate recordkeeping and compliance with internal controls.
• Aid with HR audits and periodic system reviews, including Bitrix audits, document accuracy reviews, maintenance of PAR logs, HR tracking spreadsheets, administrative records, and preparation of reports to ensure data integrity and compliance.
• Maintain and organize HR and administrative records by preparing, routing, scanning, tracking, and filing documents in accordance with established procedures.
• Support general administrative and operational tasks to ensure efficient day-to-day office operations.
• Cover onboarding logistics, including preparation and distribution of onboarding materials, tracking completion of required paperwork, scheduling support, and communication with new hires throughout the onboarding process.
• Distribute HR-related communications, letters, notices, and employee correspondence as directed.
• Support internal job postings and employee announcements, including coordination of internal transfer requests, communication of status updates, responding to general questions regarding announcements, and routing HR-related inquiries to the appropriate team member.
• As needed, support the recruitment process by reviewing applications, screening candidates, coordinating and participating in interviews, and providing guidance to hiring managers to support consistent and effective hiring decisions.
• Aid with collecting employee acknowledgments and signatures for company policies, procedures, compliance-related updates, and other companywide initiatives as directed.
• Maintain the onsite HR bulletin board and ensure all required postings and communications remain current and accurate.
• Aid with the coordination of employee recognition programs, including birthdays, Employee of the Quarter, sympathy cards, and other employee engagement initiatives.
• Cover ordering and stocking of office supplies and breakroom items; ensure availability of beverages, snacks, and basic office amenities for executive and HR office areas.
• Monitor inventory levels and replenish office and breakroom supplies as needed to support daily operational needs.
• Aid with creating, updating, and maintaining job descriptions, including filing and uploading documents within PowerDMS and other HR systems.
• Activate, deactivate, and maintain company-issued SunPass accounts.

Requirements

• A high school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• At least 21 years of age or older.
• Ability to pass drug testing and a Level 2 Florida State background check.

Benefits

• Health, dental, and vision insurance offered.
• Paid time off, including major holidays.
• Sick Time.
• 401k retirement plan.
• Employee discount.
• Early access to wages ahead of payday.
• Critical Illness Insurance.
• Life Insurance.
• Short- and Long-Term Disability.