Operations Coordinator

About the role

The Operations Coordinator supports the day-to-day operations of assigned customer accounts. Key responsibilities include processing orders, reconciling and paying vendor invoices, preparing lease contracts, and submitting transactions for booking.

Responsibilities

• Process and maintain accurate data entry for customer accounts, purchase orders, contracts, and lease documentation within required deadlines.
• Prepare, review, and reconcile purchase orders, invoices, and lease documentation to ensure accuracy prior to booking and payment processing.
• Collaborate with sales, customers, vendors, and internal departments to resolve outstanding issues and support operational efficiency.
• Draft, review, and verify standard and non-standard lease contracts in compliance with internal controls and legal requirements.
• Review all lease opportunities for completeness and accuracy prior to submitting transactions for booking.
• Create and maintain lease files, UCC financing statements, and asset records to ensure accurate and up-to-date documentation.
• Support additional operational and remarketing activities, including audits, reconciliations, and special projects as assigned.

Qualifications

• Minimum of 1 year of applicable work experience; bachelor’s degree preferred.
• Strong customer service, verbal, and written communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks independently.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to reconcile invoices, analyze data for accuracy and consistency, and learn operational systems, reporting tools, and financial processes within the first six months of employment.

Additional Information

This is a hybrid position, based in our Herndon, VA office, three days a week, with two days remote. PEAC Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The successful candidate will receive competitive compensation along with our benefit package which includes medical, dental, vision, life insurance, short and long-term disability, 401(k) with match, flexible spending, and paid time off. PEAC provides one paid day off per year to support community involvement. Celebrate you by also having off your birthday on us!