Operations Coordinator

Responsibilities

• Verify receipt of client agreements
• Review agreements for completeness and accuracy based on criteria established by the team
• Track and maintain statuses of client agreements
• Work with team on updating agreement templates as needed
• Electronically file and organize agreements and related documents to ensure accessibility and retention
• Calculate complex billing arrangements, including asset-based and flat-fee engagements with monthly, quarterly, annual, or other billing frequencies
• Prepare, distribute, and track invoices in accordance with established billing schedules
• Maintain accurate client assets, billing records, and supporting documentation for all client invoices
• Research and resolve billing discrepancies, invoice questions, and payment-related issues in a timely manner
• Work with corporate accounting team as needed

Requirements

• Bachelor’s degree preferred
• At least two years of experience performing administrative, operational, or clerical duties
• Strong attention to detail
• Superior communication, organizational and time management skills
• Basic knowledge of Microsoft Office, including Excel, and Adobe is required
• Willingness to take on additional operational responsibilities as needed

Benefits

The anticipated hiring base salary for the role will be between $ 60,000 and $ 80,000 per year. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, also provides the opportunity for a performance based bonus and the Mesirow benefit program.