OPERATIONS COORDINATOR

Requirements

• High school diploma or its equivalent.
• Three years of administrative assistant and/or clerking experience.
• Proficient computer and math skills with strong data entry abilities.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong communication skills and positive interactions with internal/external customers and vendors.
• Consistent and dependable attendance to support business operations and team needs.
• Valid State of Hawaii driver’s license, Class 3 or higher, to operate an automobile or SUV with an acceptable driving record.
• Must pass a job description physical capacity functions test, drug screening, and security background check.
• Must obtain a TWIC security card.
• Good judgment and in good health.

Preferred Qualifications

• Experience in Maintenance Management and Purchasing.
• Experience in the construction materials or manufacturing industry.
• Experience using JDE, spreadsheet servers, BI, or Kronos.

Responsibilities

• Organizes and maintains files for the Cement Division, including personnel files, Tool Box and Safety Committee Minutes, Compliance Suite, and Equipment Pre-Checks.
• Prepares New Hire and Site-Specific Safety orientation materials and assists with orientation(s), including acquiring employee badges, TWIC Cards, and MARSEC Training.
• Manages Division maintenance work orders using company IT tools and systems.
• Maintains Asset Control Forms to ensure new, retired, or transferred equipment is accurately recorded and processed in appropriate IT systems, including JDE.
• Participates in the Division safety training program.
• Coordinates Division personnel travel and PPE Safety requirements.
• Conducts drug and alcohol tests for the Division.
• Provides assistance to Cement Division personnel as needed and serves as backup support to the billing clerk/admin receptionist, including arranging travel and lodging in accordance with company policies.
• Handles regular phone interactions, email, and computer application work.
• Adheres to all company policies, procedures, and business ethics codes, ensuring they are communicated and implemented within the team.
• Prioritizes safety, preventing unsafe actions and promoting company safety and environmental policies.
• Promotes the company’s Mission and Vision statements.
• Performs other duties as assigned.

Skills

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient in MS Office (Word, Excel, Outlook) and ability to learn additional software programs.
• Able to meet tight project deadlines while maintaining quality results.
• Experience using company IT programs to manage work orders and deadlines.
• Ability to handle multiple priorities with short deadlines while maintaining quality results.
• Able to work on weekends as required.
• Able to work in varying environments, including main offices, office trailers, batch plants, and jobsites.
• Responsible, self-starter with a good work ethic.
• Able to work independently with minimal supervision.