Operations Coordinator

About the role

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

Responsibilities

• Complete in-house maintenance tasks when possible and coordinate repairs, troubleshooting, and general upkeep with vendors and building engineers.
• Submit, track, and follow up on maintenance requests through the building system and provide monthly reporting and metrics to the Operations Manager.
• Support new hire setups, internal moves, departures, furniture relocation, wall art installation, and office reconfigurations.
• Cover event setups and logistics, partnering with Technology, Catering, Guest Services, and other teams on layouts, supplies, signage, and room configurations.
• Issue and manage employee badges using the CCURE system, deactivate access for departures, and oversee physical keys with accurate logs.
• Aid in updating floor plans and office assignments using Microsoft Visio.
• Maintain supply rooms, order and track tools and materials, and provide regular inventory reports.
• Maintain evacuation floor plans and coordinate emergency planning with building management and floor wardens.
• Take on additional duties as needed to support the Facilities and Operations team.

Requirements

• High school diploma required; a college degree or equivalent work experience is preferred.
• 2–5 years of experience in a facilities-related role within a professional office environment.
• Working understanding of building systems and maintenance, including Heating, Ventilation, and Air Conditioning (HVAC), plumbing, electrical, carpentry, and painting.
• Strong written and verbal communication skills, a collaborative mindset, and the ability to lead by example while working alongside the facilities team.
• Proven ability to manage multiple priorities, analyze issues, and deliver practical solutions.
• Proficiency with Microsoft Outlook, Microsoft Office Suite, Microsoft Visio, Microsoft Planner, event management systems (EMS or similar), space management software (such as Centerstone or PlanOn), and ticketing systems like ServiceNow.
• Ability to climb ladders and lift up to 50 pounds, and comfort using basic hand and power tools.

Qualifications

Education: High school diploma required; a college degree or equivalent work experience is preferred.

Experience: 2–5 years of experience in a facilities-related role within a professional office environment.

Facilities Knowledge: Working understanding of building systems and maintenance, including Heating, Ventilation, and Air Conditioning (HVAC), plumbing, electrical, carpentry, and painting.

Leadership & Communication: Strong written and verbal communication skills, a collaborative mindset, and the ability to lead by example while working alongside the facilities team.

Organization & Problem-Solving: Proven ability to manage multiple priorities, analyze issues, and deliver practical solutions.

Technical Skills: Proficiency with Microsoft Outlook, Microsoft Office Suite, Microsoft Visio, Microsoft Planner, event management systems (EMS or similar), space management software (such as Centerstone or PlanOn), and ticketing systems like ServiceNow.

Physical Requirements: Ability to climb ladders and lift up to 50 pounds, and comfort using basic hand and power tools.

Skills

None specified in the job posting.

Benefits

None specified in the job posting.

Pay

Not specified in the job posting.

Schedule

Not specified in the job posting.

How to Apply

To complete an application and submit your resume, please click "Apply Now." Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.