Operations Coordinator

About the role

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

Responsibilities

• Support cross-functional operations initiatives, track projects, and drive process improvements through collaboration, benchmarking, and best practices.
• Cook up operational coordination and project support, including assisting with planning meetings, executing operational projects and events, maintaining accurate documentation and reporting.
• Be a subject matter expert in digital document processing, printing, and mailroom operations, ensuring timely and accurate delivery of services.
• Partner with internal teams and property management to manage building-related requests and resolve facility issues efficiently.
• Aid in campus safety initiatives, including Emergency Response (MIR3), CPR AED trainings, and building safety drills.
• Provide a high-touch service experience by supporting employees, clients, and visitors; manage inquiries via phone, email, and in-person interactions.
• Arrange services such as catering and external vendor support to meet operational and event needs.
• Deliver operational reports and stay current on industry trends in facilities, services, and workplace operations.

Requirements

• Education: Bachelor’s degree preferred or equivalent hands-on experience in operations or facilities management.
• Experience: 5+ years of experience in operations, facilities, or workplace services, ideally within a fast-paced or professional services environment.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (PowerPoint, Excel, Word, OneNote, SharePoint), Microsoft Windows, and web-based applications.
• Operational Expertise: Experience with mailroom, print/digital production, and general office services, with the ability to troubleshoot and manage complex workflows.
• Communication & Relationship Building: Excellent written and verbal communication skills with the ability to collaborate effectively across teams and levels.
• Organization & Multitasking: Proven ability to manage multiple priorities, meet tight deadlines, and maintain attention to detail in a fast-paced environment.
• Customer Focus: Strong service mindset with a commitment to delivering high-quality support and solutions.
• Professionalism & Initiative: A proactive, self-starting approach with sound judgment, discretion, and the ability to work independently and as part of a team.

Qualifications

• Education: Bachelor’s degree preferred or equivalent hands-on experience in operations or facilities management.
• Experience: 5+ years of experience in operations, facilities, or workplace services, ideally within a fast-paced or professional services environment.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (PowerPoint, Excel, Word, OneNote, SharePoint), Microsoft Windows, and web-based applications.
• Operational Expertise: Experience with mailroom, print/digital production, and general office services, with the ability to troubleshoot and manage complex workflows.
• Communication & Relationship Building: Excellent written and verbal communication skills with the ability to collaborate effectively across teams and levels.
• Organization & Multitasking: Proven ability to manage multiple priorities, meet tight deadlines, and maintain attention to detail in a fast-paced environment.
• Customer Focus: Strong service mindset with a commitment to delivering high-quality support and solutions.
• Professionalism & Initiative: A proactive, self-starting approach with sound judgment, discretion, and the ability to work independently and as part of a team.

Skills

• Excellent written and verbal communication skills.
• Collaborative and relationship-building abilities.
• Proven ability to manage multiple priorities, meet tight deadlines, and maintain attention to detail in a fast-paced environment.
• Strong service mindset with a commitment to delivering high-quality support and solutions.
• A proactive, self-starting approach with sound judgment, discretion, and the ability to work independently and as part of a team.

Benefits

Equal Employment Opportunity: All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Pay

Competitive salary and benefits package.

Schedule

Full-time position.

How to Apply

To complete an application and submit your resume, please click "Apply Now."