Operations Coordinator

Position Purpose

This is an entry-level position focused on the daily back-end workflows that keep sales, inventory, and finance running smoothly. This person will sit at the intersection of sales, operations, and finance, handling the behind-the-scenes work that helps enable growth. This is a great opportunity to join a high energy startup and grow into future responsibilities within the organization.

Principal Accountabilities

• Create and manage sales orders and customer invoices; own accounts receivable follow-up and aging
• Reconcile vendor and supplier invoices against purchase orders; identify and resolve discrepancies
• Code vendor invoices for payment processing; maintain organized documentation for finance review
• Assist with cycle counts and help maintain accurate inventory records
• Monitor order and shipment status; research unreceived orders and review inventory quantities across multiple locations
• Support inventory forecasting activities
• Pull wholesale and channel performance reports to support sales planning and operational decision-making
• Support EDI and manual order processing workflows alongside the operations team
• Identify process inefficiencies and propose improvements
• Learn and adapt quickly to new software tools as the company evolves; become a power user across our operational systems
• Assist with ERP implementation

Requirements

• Bachelor's degree or equivalent experience
• Intermediate to advanced Excel proficiency - VLOOKUPs, pivot tables, etc
• Experience with Microsoft Office suite
• Detail-oriented with strong organizational skills and consistent follow-through
• Comfortable learning and using AI tools
• Ability to pick up new software quickly and work across multiple systems simultaneously
• Strong written and verbal communication skills

Preferred Qualifications

• Experience with NetSuite
• Experience with inventory management

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Work From Home