Operations Coordinator

Full-time, on-site position located at HCCD Administration, 91-055 Kaomi Loop, Kapolei, HI 96707, USA.

Pay range: $25 USD to $28 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Requirements

• High school diploma or its equivalent.
• Three years of administrative assistant and/or clerking experience.
• Proficient computer and math skills with strong data entry skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong communication skills and positive interactions with a variety of customers (internal and external) and vendors.
• Consistent and dependable attendance to support business operations and team needs.
• Valid State of Hawaii driver’s license, Class 3 or higher to operate an automobile or SUV; acceptable driving record.
• Must pass a drug screening and security background check.
• Obtain a TWIC security card.
• Possess good judgment and be in good health; must pass the job description physical capacity functions test.

Preferred Requirements

• Experience in Maintenance Management and Purchasing.
• Experience in the construction materials or manufacturing industry.
• Experience using JDE, spreadsheet servers, BI, Kronos.

Responsibilities

• Organizes and maintains files for Cement Division, including personnel files, Tool Box and Safety Committee Minutes, Compliance Suite, Equipment Pre-Checks.
• Prepare New Hire and Site-Specific Safety orientation materials and assist with orientation(s), including acquiring employee badges, TWIC Cards, MARSEC Training, etc.
• Manage Division maintenance work orders using company IT tools and systems.
• Maintain Asset Control Forms to ensure new, retired, or transferred equipment is accurately recorded and processed in a timely manner in appropriate IT Systems, including JDE.
• Participate in Division safety training program.
• Coordinates Division personnel travel and PPE Safety requirements.
• Conducts drug and alcohol tests for the Division.
• Provides assistance to the cement division personnel as needed and serves as backup support to the billing clerk/admin receptionist, ensuring continuity of operations, including arranging travel and lodging in accordance with company travel policies.
• Regular phone interactions, email, and computer application work.
• Adheres to all company policies, procedures, and business ethics codes; ensures they are communicated and implemented within the team.
• Always works safely and takes action to prevent any and all unsafe actions, processes, and behaviors; ensures company safety goals are achieved and models company safety and environmental policies, procedures, and behaviors.
• Promotes company’s Mission and Vision statements.
• Performs other duties as assigned.

Skills

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Proficient working knowledge of MS Office (Word, Excel, and Outlook) and ability to learn additional required software programs.
• Able to meet tight project deadlines while maintaining quality results.
• Utilization of company computer, various software programs, and other office equipment.
• Use of IT products to manage deadlines, communicate with others, and develop spreadsheets (e.g., Excel).
• Use of company IT programs to manage work orders.
• Ability to handle multiple priorities with short deadlines while maintaining quality results.
• Able to work on weekends as required.
• Able to work in varying environments including main offices, office trailers, batch plants, jobsites, etc.
• Responsible, self-starter with good work ethic.
• Able to work independently with minimal supervision.