Operations Coordinator

Location: New York, NY (Onsite / Hybrid)
Pay Rate: $24.00 – $27.00 / hr W2
Duration: Through January 2027 + Potential Extension

About the role

We are seeking an organized, detail-oriented, and proactive Operations Coordinator to join a premier financial intelligence and energy analytics organization in New York, NY. In this role, you will provide critical logistical support to pre-plan and execute the NextGen program at CERAWeek. As the ideal candidate, you possess strong self-starting organizational skills, thrive in a fast-paced environment, and skillfully manage multiple event deliverables and project dependencies simultaneously. This role reports to the Director of Strategic Development with a primary focus on pre-planning, cohort coordination, and seamless event execution.

Responsibilities

• Support the Director of Strategic Development to plan, communicate, and execute all NextGen initiatives and project roadmaps.
• Assist with all activities for the NextGen Cohort, including participant selection, communications, travel/accommodations, onsite engagement, and activity scheduling.
• Orchestrate event details to ensure a seamless NextGen at CERAWeek experience. Oversee the allocation and management of meeting spaces for NextGen activities.
• Coordinate catering, inventory, signage, and collateral specific to NextGen requirements. Ensure all deadlines and project dependencies are precisely met.
• Support registration workflows tailored specifically to NextGen participants using specialized event platforms.
• Provide flexible operational support for additional NextGen tasks, special events, and executive requests as needed.

Requirements

• Bachelor’s degree in a relevant field and/or 2–5 years of experience in event planning, operations coordination, or project support (experience with academic, educational, or conference events is preferred).
• Proven organizational and time-management skills with a history of managing multiple projects to precise deadlines within budget constraints.
• Proficiency in Microsoft Office Suite and familiarity with cloud-based event/project management applications (e.g., Airtable, Monday.com, RainFocus, or virtual event interfaces).
• Comfortable working in AI-enabled environments (e.g., Copilot, NotebookLM, Gemini) to streamline documentation and workflows.
• Exceptional written and oral communication skills with a dynamic personality capable of building strong relationships across all organizational levels and academic communities.
• Ability to travel domestically and internationally as needed to represent NextGen and CERAWeek.
• Ability to work independently with minimal supervision in a demanding yet rewarding environment.
• Direct W2 applicants only. We cannot accept 1099, Corp-to-Corp (C2C), third-party agency submissions, or W2 referrals for this position.

Benefits

• Medical and Prescription Drug Plans (after waiting period)
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay