Operations Coordinator
Job Description
Monitor the shared association support email accounts and route inquiries to the appropriate parties.
Receive, scan, organize, and store: mail, invoices, permits, bids, contracts, operational documents.
Organize, digitize, and maintain association records and electronic filing systems.
Develop and continuously improve systems, processes, and record-keeping practices that enhance organizational efficiency, transparency, and continuity.
Maintain vendor information, contract tracking logs, renewal schedules, and procurement records.
Assist in organizing project files, permits, bids, proposals, and supporting documentation for Board review.
Track key dates, deadlines, and document requirements related to operational and capital projects.
Maintain Board action item logs, decision tracking records, and project status documentation.
Position Requirements
- Proficiency with Microsoft Office, Google Workspace, and digital document management.
- Strong organizational and administrative skills, attention to detail.
- Demonstrated ability to manage records, documentation, and multiple priorities.
- Ability to work independently, maintain confidentiality, and follow established procedures.
- Excellent written and oral communication, sense of ownership for work, and high-quality outputs.
Employment Information
- Type: Part-time; Contract
- Schedule: Monday, Wednesday, Friday, 8:00am to 12:00pm
Company Information
Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.