Operations Coordinator

Responsibilities

• Administration of day-to-day financial requirements: Enters all day-to-day financial transaction information in BW as required.
• Management of accounts payable, including preparation of monthly cash requests for funds for projects.
• Ensuring compliance of requisitions requests; uploading requests/transactions in BW; ensuring payment of goods and services.
• Process all required payments, including payroll.
• Maintain asset inventory list and record assets in Business World and ensure records are up to date.
• Prepare and analyze reclass entries (adjusting entries) in coordination with the Operations Director, Pacific FMU.
• Ensuring proper documentation of all financial transactions.
• Provide support in donor Project Budgeting/reporting.
• Provide support during the project audit by external and internal auditors.
• Preparation of monthly bank and balance sheet reconciliation and other reports on time.
• Prepare for quarterly Fringe Analysis.
• Monitoring of monthly transactions in Business World and ensuring that all transactions are coded to the correct GL, Donor, and have proper supporting documents.
• Create and update the project master file where necessary as a lead cost center.
• Any other tasks assigned by the Supervisor.

Operational, HR, And Administrative Support

• Preparation and maintenance of travel advance, ensuring acquittals are submitted on time, and tracking travel expense reports.
• As required, assist in CI staff and Non-CI staff travel arrangements in accordance with CI policies and procedures.
• As required, update HR information in the BW system when necessary.
• Create and update personnel staff files in BW.
• Process timely renewal of staff contracts and update BW.
• Create and update vendor master file, where necessary.
• Prepare and submit a closeout form for all completed projects.

Qualifications

• 2 to 4 years of working experience in a similar position.
• Proficient in accounting principles and financial management.
• Demonstrated experience and ability in taxation issues, HR & benefit policy, and administration management.
• Demonstrated experience and ability in using MS Office and Agresso (preferred) or any accounting software.
• Proven ability in meeting deadlines and accomplishing routine tasks, and have an attention to detail.
• Strong written and verbal communication skills.
• Detail-oriented and able to prioritize, manage, and complete multiple tasks and meet deadlines.
• Service focus, courteous, tactful, and proven ability to work effectively with others.
• Ability to work under general supervision and take initiative to solve problems under the supervisor's direction.
• Ability to function well in a multicultural, diverse, and fast-paced work team environment.