Operations Coordinator

About the role

The Operations Coordinator supports the Department of Anesthesia & Critical Care in administrative, educational, and research activities. The department focuses on providing exceptional patient care, educating future healthcare professionals, and advancing research and clinical missions.

Responsibilities

• Participates in process and performance improvement by identifying, analyzing, and enhancing existing processes.
• Collaborates with new faculty and other providers during onboarding.
• Manages special projects, events, and functions such as visitor applications and orientations.
• Maintains the DACC website and social media profiles.
• Updates and maintains the departmental leadership contact list and Emergency Operations Manual.
• Follows up on required trainings and recertifications.
• Coordinates alumni relations and visiting professor activities.
• Liaises with external presenters for event planning and logistics.
• Maintains the physical office space and administers research space.
• Supports clinical educational programs and initiatives.
• Facilitates administrative needs for the research mission.
• Performs other related administrative tasks as assigned.

Requirements

• Minimum 2 years of administrative experience in an academic medical environment.
• Bachelor's degree in a related field.
• Excellent project management, communication, and interpersonal skills.
• Ability to handle sensitive information with discretion and maintain a professional demeanor.
• Familiarity with central administration in a research university setting.

Qualifications

• Strong organizational and problem-solving skills.
• Experience with Microsoft Office Suite.
• Knowledge of academic medical center operations.
• Ability to work independently and manage multiple tasks simultaneously.

Skills

• Project management.
• Communication and interpersonal skills.
• Customer service.
• Event planning and logistics.
• Research support.

Benefits

The University of Chicago offers comprehensive benefits including health, retirement, and paid time off. For more information, refer to the Benefits Guidebook.