Operations Coordinator

About the role

We are seeking an Operations Coordinator to support a fast-paced corporate operations team. This role is ideal for someone who enjoys coordinating information, resolving issues, and partnering with internal teams to support day-to-day business operations.

Responsibilities

• Manage and respond to high-volume shared inbox communications from employees and internal stakeholders.
• Coordinate operational transactions and maintain accurate records across multiple systems.
• Assist with account administration, access requests, and issue resolution.
• Prepare reports, track data, and perform audits to ensure information accuracy.
• Research and resolve discrepancies while following established policies and procedures.
• Support invoice processing, expense reconciliation, and administrative functions.
• Maintain internal documentation, resources, and shared collaboration sites.
• Serve as a liaison between internal teams, vendors, and business partners.
• Provide timely, professional customer service through email and occasional phone communication.
• Assist with special projects and process improvement initiatives as assigned.

Qualifications

• 2+ years of administrative, operations, project coordination, customer support, or related experience.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Advanced attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Strong written communication skills and comfort working in a primarily email-based environment.
• Ability to analyze information, troubleshoot issues, and identify process improvements.
• Professional, dependable, and collaborative approach to work.

Schedule

• Monday-Friday schedule, standard business hours.
• Fully onsite initially, with potential hybrid flexibility based on business needs.
• Long-term contract opportunity with potential for permanent hire.