Operations Coordinator

We are seeking an Operations Coordinator to join our RBT Practice in Austin, TX.

Responsibilities

• Acts as liaison between manager and his/her staff, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
• Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets.
• Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager.
• Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year.
• Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.
• Coordinates operations within organization unit to ensure consistency with policies and procedures.
• Assists manager with the initiation and/or processing of personnel actions.
• Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization.
• Advises managers when corrections are needed.
• Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.
• Assists in the development of presentations to clients and prospective clients.
• Prepares organization charts for various operating units.
• May coordinate and attend meetings and prepare meeting minutes.
• May perform such other duties as the Supervisor may from time to time deem necessary.

Requirements

• Bachelor's degree in Business Administration, plus seven years' experience.
• Without a degree, requires twelve years' experience in progressively responsible administrative work.
• Excellent interpersonal and organizational skills required.
• Knowledge of business administration practices and principles, including finance and accounting.
• Computer skills required, particularly in Excel, PowerPoint and Word.
• Knowledge of the consulting engineering industry helpful.
• Ability to deal effectively and harmoniously with people at all levels of the organization.
• Job requires ability to process paper/electronic documents and operate computer keyboard.
• Ability to retrieve and file folders.
• Ability to communicate effectively, both verbally and in written form.

Benefits

• Medical, dental, vision coverage.
• Company-paid life and short- and long-term disability benefits.
• Employer-matched 401(k) with 100% vesting.
• Employee stock purchase plan.
• Paid Time Off.
• Leaves of absence options.
• Flexible work options.
• Recognition and employee satisfaction programs.
• Employee assistance program.
• Voluntary benefits.
• You can review our comprehensive benefits page here.

Pay

Expected compensation range is between $60,000 - $75,000 annually depending on skills, experience, and geographical location.