Operations Coordinator and Assistant to the Executive Director

Fairfield Bellarmine is a two‑year associate degree program on Fairfield’s newest campus in Bridgeport, opened August 2023. Named for St. Robert Bellarmine, the program admits students directly from high school and serves under‑represented, often first‑generation students from lower‑income backgrounds. The curriculum combines a humanities‑based core with majors in computer science engineering, health studies, business, and liberal arts. Graduates matriculate into four‑year bachelor’s programs or enter the workforce. In the Jesuit tradition, faculty and staff care for the whole person — mind, body, and spirit — and students receive extensive support services including career advising, mental health counseling, a meal program, success coaches, technology support, and campus ministry. This position is based at the Bellarmine Campus in Bridgeport, reporting to the Vice Provost and Executive Director of the Bellarmine Campus.

Requirements

• Bachelor’s degree and at least five years of related experience required; experience in higher education strongly preferred (equivalent combination of education and experience may be considered).
• Demonstrated ability to solve practical problems and handle a variety of concrete variables where limited standardization exists.
• Demonstrated ability to interpret instructions furnished in written, oral, diagram, or schedule form.
• Excellent verbal and written communication and customer service skills.
• Superior attention to detail and organization.
• Demonstrated ability to manage several projects and tasks simultaneously.
• Collaborative and collegial work skills.
• Experience in or appreciation for the mission of Jesuit higher education and the Bellarmine program.
• Commitment to care for underrepresented students and their families.
• Intermediate proficiency with MS Word, MS Excel or spreadsheets, MS PowerPoint; adept user of internet, email, and other office automation systems.
• Familiarity with Workday information management system preferred.

Responsibilities

• Provide administrative support to the Dean/Executive Director.
• Provide substantive service to the associate deans, including management of information and tracking student progress.
• Oversee billing in the dean’s office; interact with vendors, reconcile accounts, and coordinate with the university’s finance office and provost’s office in the budget process; prepare regular financial reports for the Dean/Executive Director.
• Serve as principal contact with the University registrar’s office to record registration, dismissals, leaves, and readmissions through Workday.
• Serve as primary liaison to university facilities offices, auxiliary services, and the Department of Public Safety.
• Support Bellarmine’s board of advisors: organize meetings, prepare and distribute materials, facilitate communication.
• Assist deans with campus faculty and staff meetings.
• Coordinate commencement events; assist with admissions and orientation events.
• Greet visitors; answer, screen, and route calls; take messages.
• Maintain calendars; schedule appointments, meetings, and conference calls; reserve and prepare facilities and meeting rooms.
• Communicate regularly with university administrators, faculty, and staff to resolve issues or answer inquiries requiring in‑depth knowledge of the university.

Schedule

12‑month role; non‑exempt (hourly).

Pay

$33.40–$36.40 per hour.

Benefits

Eligible employees may receive health, dental, retirement, paid time off, tuition benefits, and other benefits according to institutional policy.