Operations Coordinator (26-27 SY)

School Systems

Provide logistical support and coordination to the Director of Operations for school activities involving staff, parents, and students.

Be the first responder to teacher calls for support in the classroom.

• Support planning and execution of school-wide events and fundraisers.
• Cooking and serving meals to students.
• Coordinate purchasing/distribution for materials and services (e.g., field trips, uniforms, office supplies, and teacher supplies) as the Director of Operations & Operations Manager assigns.
• Aid in daily attendance procedures and works with the Registrar to ensure the accuracy of students’ daily attendance.
• Aid in achieving a high ADA by communicating attendance expectations to families and assisting in other activities.
• Supports all school-based communication systems (i.e., PowerSchool).
• Organizes, secures, and maintains pristine office space and environment.

Facilities Management

• Oversees completion of all facilities requests submitted at the school.
• Coordinates with janitorial day porter regarding daily janitorial needs.
• Ensures trash removal/recycling and copier requests are managed efficiently.
• Aids in preparing facilities for the upcoming school year (e.g., bulletin boards, signage).

Student, Family, and Staff Relations

• Builds relationships with families to keep them well-informed and support their needs.
• Translates and distributes school correspondence, including but not limited to letters, memos, and weekly bulletins.
• Aids in translating parent meetings, including Individualized Education Plan (IEP) meetings.

Student Information, Enrollment & Recruitment

• Works within the student database to ensure that all students' emergency medical and contact information is up-to-date.
• Works within the student database to ensure the school has complete and current immunization records for all students.
• Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and the community.
• Supports the collection of student interest forms.
• Aids in the distribution and collection of enrollment packets to families of admitted students.

Qualifications

• High School Diploma/GED required.
• Bachelor's Degree from an accredited College or University is preferred.
• At least one (1) year of experience working directly with students, preferably in the charter, private, or public school environment.
• Experience in proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality.
• Prior experience working in schools and urban communities is preferred but not required.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Physical Requirements

• Prolonged periods were spent sitting at a desk and working on a computer.
• Must be able to access and navigate all areas of the school and other facilities as needed.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee needs to read, write, and speak English fluently.
• While performing the duties of this job, the employee is required to stand, walk, sit, use fingers to type, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance; stoop/bend and reach, kneel, crouch or crawl; talk, hear.
• Dexterity requires writing and operating standard office machines such as computers, printers, copiers, fax machines, phones, and calculators.
• Able to occasionally lift and move up to 20 pounds.

Work Perks

• Generous time-off
• Industry-leading medical, dental, and vision coverage
• Agressive employer 403(b) contribution match
• Childcare benefits
• Unparalleled work/life integration
• Casual dress code
• Relocation stipend (conditions apply)