Operations Assistant - Seasonal

Primary Responsibilities

• Assist in retrieving mail from the post office in the company issued vehicle.
• Sort incoming mail by P.O. Box to be put away to their assigned P.O. Box location on shelves.
• Delivering FedEx and UPS mail to teams leads for distribution.
• Perform destruction of documents by retention date as assigned from Team Lead in compliance with customer and HIPAA requirements.
• Place scanned document boxes in secured, fenced in areas.
• Must have ability to lift 45 pounds.
• Perform other duties as assigned.

Secondary Responsibilities

• Prepare and process mail based on customer requirements in a timely manner while maintaining a high level of quality and accuracy.
• Properly sort batches of mail based on customer requirements.
• Accurately complete batched mail cover sheets.
• Scanning, archiving, and quality control of mail documents in a timely manner while maintaining a high level of quality.
• Accurately input cover sheet information into the scanning machine.
• Feeding documents through a scanner in a timely manner.
• Ensuring batches are scanned and placed into appropriate storage box.
• Ensuring compliance with Hi-Trust certification requirements and Smart Data Solutions Acceptable Use Policy.

What we’re looking for?

• Flexibility to complete different tasks on a daily basis.
• Strong organizational skills and attention to detail.
• Manages time effectively and is dependable.
• Communicates effectively.
• Computer literacy.
• Ability to perform other basic office duties as assigned.

Reason this is the company for you?

• Top Benefits & Perks
• A professional development and growth-oriented workplace
• Generous benefits including, health insurance, short-term, long-term disability and an employee referral program
• 401(k) with a company match to provide a better future in your retirement years
• Work-life balance with competitive paid time off package; including vacation, holiday, and a floating day

About Smart Data Solutions

• For over 20 years, Smart Data Solutions has been partnering with leading payer organizations to provide automation and technology solutions enabling data standardization and workflow automation.
• The company brings a comprehensive set of turn-key services to handle all claims and claims-related information regardless of format (paper, fax, electronic), digitizing and normalizing for seamless use by payer clients.
• Solutions include intelligent data capture, conversion and digitization, mailroom management, comprehensive clearinghouse services and proprietary workflow offerings.
• SDS’ headquarters are just outside of St. Paul, MN with 300+ employees and leverages dedicated onshore and offshore resources as part of its service delivery model.
• The company counts over 420 healthcare organizations as clients, including a number of Blues plans, large regional health plans and leading independent TPAs, handling over 500 million transactions of varying types annually with a 98%+ customer retention rate.
• SDS has also invested meaningfully in automation and machine learning capabilities across its tech-enabled processes to drive scalability and greater internal operating efficiency while also improving client results.
• SDS recently partnered with a leading growth-oriented investment firm, Parthenon Capital, to further accelerate expansion and product innovation.
• Location: Smart Data Solutions is located in Eagan, MN.
• Smart Data Solutions is an equal opportunity employer.