Operations Assistant

Key Responsibilities

• Provide direct support to the Operations Manager
• Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreements, and issue resolution
• Serve as a liaison with landlords, property management companies, and maintenance vendors
• Oversee routine inspections and preventative maintenance schedules
• Manage facility-related vendor contracts (HVAC, cleaning services, waste management, security, etc.)
• Track and resolve facility issues in a timely and organized manner
• Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces
• Assist with transporting supplies and materials between locations as needed
• Travel between Nassau and Suffolk County locations to support operational needs
• Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors
• Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries
• Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes
• Aid in financial tracking support, including monitoring vendor invoices, reconciling supply orders with budgets, and identifying discrepancies for review
• Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality
• Ensure timely follow-up and completion of tasks and initiatives assigned across teams
• Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives

Requirements

• Strong work ethic and willingness to jump in and get your hands dirty
• Comfortable with physical work (lifting, moving, assembling, etc.)
• Organized and able to manage multiple tasks at once
• Good communication and problem-solving skills
• Ability to work independently and as part of a team
• Valid driver’s license and reliable transportation preferred
• Basic familiarity with tools, maintenance, or facilities work is a plus

Benefits

We provide eligibility for benefits after a waiting period, which includes specific benefits.

Company Culture

• Detail-Oriented: Emphasizes accuracy and precision in practice operations
• Outcome-Driven: Focuses on efficiency, measurable results, and continuous improvement
• People-Centered: Builds strong partnerships with staff, patients, and vendors
• Team-Oriented: Collaborates to achieve the best outcomes for the practice and community