Operations Assistant

Responsibilities

• Administrative Support: Manage documents, file paperwork, and handle incoming mail.
• Scheduling and Coordination: Coordinate cross-department workflows.
• Tech Literacy: Proficiency with office software like Microsoft Office or Caterxpert
• Loading & Unloading: Check order accuracy against production sheets, inventory items, and load boxes or insulated containers securely into the vehicle.
• Safe Transport: Drive company or personal vehicles along assigned routes while following all traffic laws and keeping hot/cold items at safe temperatures.
• Delivery & Setup: Unload items at the destination, assemble food displays or buffet lines as requested, and present receipts or collect payments if needed.
• Vehicle Maintenance: Keep the delivery interior clean, perform routine vehicle checks, and report mechanical issues immediately.
• Customer Service: Greet clients politely, answer basic menu or order questions, and handle on-site requests with a professional attitude.
• Warehouse Inventory and Supplies: Track stock levels, take inventory, and order necessary office or operational supplies.
• Communication: Act as a link between departments, answer staff questions, and assist with vendor relationships.

Requirements

• Driver’s License: Valid state driver’s license and a clean driving record.
• Physical Stamina: Ability to lift and carry heavy items or catering bins weighing up to 50 lbs.
• Soft Skills: Punctuality, time management, and clear verbal communication
• Education: Prefer a bachelor’s degree in business administration, operations management, or a related field.
• Experience: 1 to 2 years of experience in an administrative or operations support role.
• Organization: Strong multi-tasking skills and the ability to manage daily tasks in a fast-paced environment.
• Communication: Excellent verbal and written communication skills for interacting with coworkers, management, and vendors.