Operations Assistant

About the role

Leumas is a mission-driven enterprise operating at the intersection of government contracting, affordable housing, and community development. We are a dynamic and rapidly growing organization committed to operational excellence and meaningful social impact. As we continue to expand, we are seeking a highly organized, dependable, and proactive Operations Assistant to support our leadership team and ensure the smooth day-to-day operation of our corporate office.

This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping an office organized, efficient, and running seamlessly.

Responsibilities

• Provide operational and administrative support to the Operations Manager, including calendar management, scheduling, correspondence, and meeting coordination.
• Serve as the primary point of contact for office operations, including answering phones, greeting visitors, and maintaining a professional office environment.
• Maintain office organization, including light office tidying, supply inventory, and ordering office materials as needed.
• Coordinate new employee onboarding, including preparing new hire binders, office workspaces, equipment, and orientation materials.
• Set up new computers, workstations, and office equipment for incoming employees.
• Create, manage, and maintain Microsoft 365 user accounts, including Outlook, Teams, SharePoint, Adobe, and other business applications.
• Assist with Microsoft SharePoint administration and support workflow improvements using Microsoft Power Automate.
• Coordinate company mail distribution, outgoing mailers, and business development marketing packages.
• Manage company vehicle records, coordinate vehicle tracking, and assist with DMV registrations, renewals, inspections, and related documentation.
• Maintain vendor relationships and assist with service agreements and operational purchasing.
• Support budget tracking for operational expenses and office-related expenditures.
• Prepare and maintain company policies, procedures, forms, and other internal documentation.
• Coordinate employee engagement activities, company events, celebrations, and team-building initiatives.
• Provide administrative support across departments and assist with special projects as assigned.
• Identify opportunities to improve operational efficiency and recommend process improvements.

Qualifications

• Previous experience in office administration, operations, executive support, or office management preferred.
• Strong proficiency with Microsoft 365, including Outlook, Excel, Teams, SharePoint, and related collaboration tools.
• Experience managing user accounts through Microsoft 365 Admin Center and other business applications is preferred.
• Familiarity with Microsoft Power Automate and SharePoint workflows is a plus.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently while collaborating effectively across multiple departments.
• Valid driver's license with the ability to perform occasional local errands, including DMV visits and company-related deliveries.

Benefits

• Competitive hourly compensation: $20.00 per hour.
• Paid time off.
• Professional growth and development opportunities.
• A collaborative, mission-driven culture that values innovation, accountability, and continuous improvement.
• The opportunity to make a meaningful impact within a growing organization dedicated to strengthening communities nationwide.

Schedule

Part Time - Three (3) days per week, 8:00 AM – 5:00 PM, in person at our Fredericksburg, VA office.