Operations Assistant

About the role

We are currently hiring a full-time (40 hours/week) Operations Assistant in our Rochester, NY office to support the Division Operations Lead and divisional leadership team with the day-to-day administrative and operational functions of the Transportation Division.

Responsibilities

• Maintain and organize divisional files, records, financial information and documentation to ensure accuracy, accessibility, and compliance with company standards
• Provide administrative support to divisional leadership, including scheduling meetings, coordinating calendars, making travel arrangements, and organizing meeting materials
• Aid in tracking expenses, processing invoices, and maintaining budget-related documentation
• Review, proofread, and format correspondence, reports, presentations, and other business documents
• Cook up meeting logistics, events, and other divisional activities as needed
• Collaborate with project teams and support departments, including Finance, Marketing, and Human Resources, to assist with divisional administrative needs
• Help maintain and improve administrative processes and procedures to support efficient operations

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent verbal and written communication skills
• Strong attention to detail with the ability to proofread and produce accurate work
• Positive attitude with strong interpersonal and customer service skills
• Ability to work both independently and collaboratively in a team environment

Benefits

• Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being.
• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Paid Parental Leave
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Led by Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

Pay

Salary Range: $25.48-$32.70 per hour

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Schedule

Fully remote, flexible schedule