Operations and Supply Chain Associate

Key Responsibilities

• Purchase laboratory, manufacturing, packaging, and operational consumables.
• Create and manage purchase orders and track supplier deliveries.
• Maintain relationships with suppliers and service providers.
• Obtain quotations, compare pricing, and support vendor selection.
• Aid in supplier negotiations and contract renewals.
• Monitor spending and identify opportunities for cost savings.
• Maintain accurate inventory records across company locations, CDMOs, and third-party warehouses.
• Monitor inventory levels and proactively reorder materials to prevent shortages.
• Support inventory forecasting and material planning activities.
• Investigate inventory discrepancies and coordinate corrective actions.
• Conduct inventory audits and cycle counts.
• Maintain inventory reports, dashboards, and tracking systems.
• Care for domestic and international shipments.
• Prepare shipping documentation, commercial invoices, customs paperwork, regulatory compliance paperwork, and other required records.
• Arrange freight pickups, deliveries, and transportation services.
• Maintain shipment tracking logs and provide updates to stakeholders.
• Work with freight forwarders, customs brokers, carriers, and warehouse partners.
• Resolve shipment delays, customs issues, and logistics challenges.
• Support warehouse organization and inventory control processes.
• Cook up receiving, storage, fulfillment, and shipment activities.
• Ensure materials are properly labeled, tracked, and stored.
• Assist with implementation of inventory and operational best practices.
• Support operational projects and process improvement initiatives.

Cross-Functional Coordination

• Partner with Manufacturing, Product Development, Quality, R&D, Finance, and external partners.
• Support contract manufacturers (CDMOs) and third-party logistics providers (3PLs).
• Maintain accurate records within ERP, inventory management, and procurement systems.
• Generate reports and provide operational updates to leadership.