Operations and Finance Coordinator

About the role

The Philadelphia Green Capital Corp. (PGCC) is seeking a detail-oriented and highly organized Operations & Finance Coordinator to support the organization's financial administration, operational processes, and data management activities. This role will coordinate invoice processing, payment workflows, reporting, and program tracking across multiple initiatives and complex funding streams, helping ensure accurate and compliant operations. The ideal candidate is process-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced, mission-driven environment. Position is hybrid remote and in-person at 30 S 15th St, Suite 801, Philadelphia, PA.

Responsibilities

• Support financial administration and payment processing for PGCC programs, with specific focus on Built to Last.
• Manage the receipt, review, and processing of program invoices, ensuring accuracy and alignment with organizational policies, contracts, and funding requirements.
• Coordinate with external accounting and finance partners to support accounts payable, financial reporting, reconciliations, pre-payments, audit preparation, and monthly financial close activities.
• Review scopes of work and supporting documentation to assist with funding source allocation, expense tracking, and grant compliance across multiple programs and funding streams.
• Maintain organized records of contracts, invoices, payment requests, and supporting documentation to ensure compliance with grant, financing, and program requirements.
• Support the tracking, documentation, and reporting of solar energy production, environmental attributes, and other program performance metrics.
• Update and maintain Salesforce and other organizational data systems, ensuring accurate records and timely reporting.
• Generate and support monthly, quarterly, annual, and ad-hoc operational, financial, and programmatic reports.
• Assist with budgeting, financial planning, cash flow tracking, and other organizational finance functions as needed.

Requirements

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• 1-3 years of relevant experience in operations, finance, accounting, bookkeeping, program administration, grants management, or a related field.
• Demonstrated ability to manage large volumes of data and documentation with exceptional attention to detail.
• Familiarity with bookkeeping, invoice processing, accounts payable workflows, or financial recordkeeping.
• Strong organizational, written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, deadlines, and stakeholders.
• Ability to analyze information, identify discrepancies, and improve operational processes.

Qualifications

• Experience supporting grant-funded programs, public sector initiatives, or nonprofit operations, including familiarity with reporting financial and impact data for grants.
• Experience coordinating payments, contracts, procurement, or compliance documentation.
• Experience with Salesforce or other CRM and data management platforms, as well as Microsoft Excel, Google Workspace, and/or Quickbooks Online.
• Experience in clean energy, community development, housing, construction, or related sectors.

Pay

$55,000–$65,000 salary range.

Benefits

• Generous healthcare benefits
• Fringe benefits
• Retirement benefits
• Paid time off