Operations Analyst 3

This position is vital to maintaining the department's financial health and operational integrity. Under the supervision of the Supervising Financial Analyst IV, this role collaborates with the Operations Finance Manager and the Department CAO to provide comprehensive financial oversight, supporting the department's growth and success.

Responsibilities

• Prepare and analyze financial reports, assist with budgeting and forecasting.
• Reconcile the General Ledger to the Project Portfolio Management (PPM) system in Aggie Enterprise.
• Process cost transfers while ensuring compliance with University policies.
• Support the implementation of financial systems like Aggie Enterprise.
• Mentor Financial Analyst II staff and participate in special projects aimed at improving financial operations.
• Provide backup for departmental financial reporting and fiscal management of the 340B HTC Program, overseeing $20M+ in revenue and expenses.
• 65% - Financial Analysis/Agreement Reconciliation
• 20% - Hemophilia Treatment Center Program Support (HTC)
• 10% - Department of Internal Medicine – Operating Budget
• 5% - Other/Ledger Review

Requirements

• Bachelor’s degree in Finance, Accounting, or closely related field or equivalent experience/training.
• 4+ years of previous experience in a substantially similar role.
• Ability to conduct comprehensive budgetary and financial analyses by reviewing, reconciling, and interpreting financial data; identifying variances and trends; and producing clear, actionable reports to support business decision-making.
• Demonstrated knowledge and application of generally accepted accounting principles (GAAP), including fund accounting and management of restricted funds.
• Ability to systematically identify and evaluate financial and operational issues by gathering and analyzing relevant data, conducting research, and developing well-reasoned, practical solutions.
• Working knowledge of budget cycles, payroll/personnel processes, and business agreements.
• Ability to perform precise financial calculations and data manipulations, including validating data accuracy, reconciling discrepancies, and maintaining error-free financial records.
• Ability to clearly present complex financial and administrative information both orally and in writing.
• Demonstrated ability to compose, edit, and format professional documents ensuring clarity, consistency, grammatical accuracy, and adherence to organizational standards.
• Demonstrated proficiency in Microsoft Excel (e.g., creating pivot tables, using lookup functions, and generating charts/graphs) and other office and enterprise systems.

Preferred Qualifications

• Master’s degree in Finance, Accounting, or closely related field.
• Experience with UC Davis automated financial, personnel, and payroll systems: Aggie Enterprise, UCPath, Cognos, AggieExpense, etc.
• Experience handling sensitive or confidential information or situations.
• Demonstrated ability to handle sensitive information with strict confidentiality and discretion.
• Ability to analyze complex situations and financial or operational data by identifying issues, evaluating alternatives, and implementing timely, logical solutions.
• Ability to interpret financial reports and data sets by identifying trends, discrepancies, and key insights, and translating findings into clear conclusions.
• Ability to manage competing priorities and shifting deadlines by reprioritizing tasks and maintaining productivity under pressure.
• Ability to work effectively with minimal supervision by independently planning, executing, and completing tasks.
• Ability to organize and manage multiple projects and large volumes of information by prioritizing tasks and tracking progress.
• Ability to build and maintain effective working relationships across departments and stakeholder groups.
• Ability to coordinate and direct work activities by assigning priorities and guiding others as needed.
• Demonstrated ability to produce accurate, error-free work by reviewing, proofreading, and validating data and documents.
• Ability to identify opportunities for improving workflows and administrative processes.
• Working knowledge of higher education environments, including research administration and fund accounting.
• Ability to follow and apply established organizational policies and procedures.

About the Department

The Department of Internal Medicine is one of 23 departments at the UC Davis School of Medicine and part of the UC Davis Health System. As the largest clinical department, internal medicine includes 13 divisions, 300 faculty and academics, 300 support staff, and 142 physicians in training.

Pay

$2,954.02 - $5,360.15 bi-weekly

Schedule

• Monday-Friday, 8:00 am-5:00 pm
• Hybrid (mix of on-site and remote work)
• Occasional overtime is required to meet deadlines.
• Use of vacation is restricted during University budget season from February 1st through April 15th (timing may adjust based on BPA deadlines) and fiscal closing from May 15th through July 30th.

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs.
• UC pays for Dental and Vision insurance premiums for you and your family.
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave.
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program.
• Access to free professional development courses and learning opportunities for personal and professional growth.
• WorkLife and Wellness programs and resources.
• On-site Employee Assistance Program including access to free mental health services.
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, and legal coverage.
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles.
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans.

Physical Demands

• Standing - Occasional, up to 3 hours.
• Walking - Occasional, up to 3 hours.
• Sitting - Frequent, 3 to 6 hours.
• Lifting/Carrying 0-25 Lbs - Occasional, up to 3 hours.
• Pushing/Pulling 0-25 Lbs - Occasional, up to 3 hours.
• Bending/Stooping - Occasional, up to 3 hours.
• Squatting/Kneeling - Occasional, up to 3 hours.
• Twisting - Occasional, up to 3 hours.
• Reaching overhead - Occasional, up to 3 hours.
• Keyboard use/repetitive motion - Frequent, 3 to 6 hours.

Mental Demands

• Sustained attention and concentration - Frequent, 3 to 6 hours.
• Complex problem solving/reasoning - Occasional, up to 3 hours.
• Ability to organize & prioritize - Frequent, 3 to 6 hours.
• Communication skills - Frequent, 3 to 6 hours.
• Numerical skills - Occasional, up to 3 hours.
• Constant Interaction - Frequent, 3 to 6 hours.
• Customer/Patient Contact - Frequent, 3 to 6 hours.
• Multiple Concurrent Tasks - Frequent, 3 to 6 hours.