Operations Administrator II

About the role

The ByWater Institute at Tulane University is seeking a highly organized and proactive Operations Administrator to support our interdisciplinary research team in the Demir Hydroinformatics and artificial intelligence lab. The successful candidate will ensure smooth daily lab operations and amplify the lab's research impact.

Responsibilities

• Manage administrative tasks such as scheduling and correspondence.
• Support research output by scanning for funding opportunities, formatting proposals, and submitting academic papers.
• Drive public engagement through social media management, website maintenance, and event coordination (including hackathons and outreach).
• Draft professional correspondence, reference letters, and outreach materials.
• Juggle multiple tasks, including scheduling, candidate shortlisting, and event coordination.
• Manage social media platforms and update web content.
• Check academic papers and grant proposals against compliance checklists with exceptional attention to detail.
• Perform basic financial tracking and budgeting.
• Navigate academic submission portals (e.g., academic journals, arXiv) and databases for grants, RFPs, and awards.
• Work collaboratively in a fast-paced, interdisciplinary academic environment.

Requirements

Required Education and Experience:

• High school diploma or equivalent.
• Two years’ Communications and/or Business Administration experience.

Qualifications

Preferred Qualifications:

• Bachelor's Degree or Master’s Degree.
• Prior experience working in a higher education or academic research setting.
• Familiarity with academic grant cycles, RFP processes, and proposal preparation.
• Experience organizing academic or community events, such as hackathons or outreach workshops.

About Us

The ByWater Institute at Tulane University is an interdisciplinary research team focused on advancing knowledge in hydroinformatics and artificial intelligence.