Operations & Administrative Specialist
or drop it. So we can include a short
for date and reports to? Probably we can include a
with "September 16, 2026 | Reports to: CEO". Not a heading. We need headings:
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use these headings only if content exists. We have:
- About Forward Arkansas (maybe "About the organization"? Could use "About Forward Arkansas" as heading). The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we can adapt: "About Forward Arkansas" is okay as a heading? It says e.g., but not limited. Probably okay.
- Key Responsibilities -> heading "Responsibilities"
- Who You Are -> could be "Qualifications" or "Skills"? It's more about personal attributes. Could use "Qualifications". But we also have a separate Requirements section. So we could have "Qualifications" for Who You Are, and "Requirements" for the bullet list.
- Compensation And Benefits -> heading "Compensation and Benefits" or "Benefits" and "Pay". Since we have both pay range and benefits, we could combine into "Compensation and Benefits". Or separate Pay and Benefits if both present. The instruction: prefer a few substantive sections over many thin ones. So combine.
Thus sections: About Forward Arkansas, Responsibilities, Qualifications, Requirements, Compensation and Benefits.
We need to use - for any list of duties/requirements/benefits. For prose use
.
We must preserve all substantive information; do not invent or summarize away detail. Remove boilerplate like application process, EEO etc. We removed application instructions. Also remove "Application Process". Also remove "Compensation And Benefits" heading? We'll keep as section.
We need to include all details from Role Summary, About Forward Arkansas, Key Responsibilities (with sub-bullets), Who You Are (bullets), Requirements (bullets), Compensation And Benefits (sentence about range and benefits). Also maybe include "Reports to: CEO" and date as a short
before sections.
Let's extract details.
Role Summary paragraph: "Forward Arkansas is seeking an organized, proactive, and detail-oriented Operations & Administrative Specialist to serve as the backbone of our organizational infrastructure. This role provides direct support to the CEO and is responsible for maintaining the operational health of our team, managing critical financial administration, supporting our Board of Directors, and streamlining the processes that allow our programs to thrive. The ideal candidate is a 'force multiplier' who thrives in a mission-driven environment and possesses the technical expertise to optimize our internal systems and record-keeping."
About Forward Arkansas paragraph: multiple sentences. We'll keep as is.
Key Responsibilities: there are subheadings: Executive & Contract Management, Financial & Operational Administration, Board & Governance Support, Organizational Infrastructure. Under each there are bullet-like sentences. We need to turn each duty into
- . Probably we can flatten all duties into a single list under Responsibilities, or keep subheadings? The instruction: use
- for any list of duties/requirements/benefits. It doesn't forbid subheadings inside, but we could keep the subheadings as
or ? Safer to just make a flat list of all duties. But we must preserve all substantive information; flattening is okay as long as we keep each duty text.
Let's list duties:
Executive & Contract Management:
- Provide high-level administrative support to the CEO, including scheduling, strategic organizational calendar support, communication management, and project tracking.
- Serve as the central "keeper" of all contracts and grant agreements.
- Monitor and maintain a comprehensive calendar of reporting timelines, deadlines, and deliverables to ensure full organizational compliance.
Financial & Operational Administration:
- Manage day-to-day financial administration, including processing weekly bills and tracking invoices.
- Oversee the collection and organization of documentation for tax returns, 990 filings, and annual audits.
- Manage payroll processing, PTO tracking, and support for employee benefits and technical needs.
- Maintain and audit organizational subscriptions; manage vendor organization and upkeep.
- Maintain and update Standard Operating Procedures (SOPs) and the Employee Handbook.
- Proactively improve processes related to expense reporting and operational workflows.
Board & Governance Support:
- Coordinate all aspects of board and committee meetings (calendar holds, Zoom links, venue/catering).
- Lead board packet creation and delivery (agendas, minutes, and financial packets).
- Manage board-required documentation, including conflict of interest forms, confidentiality memos, and mission-moment programming.
Organizational Infrastructure:
- Serve as the master calendar keeper and maintain the Google Drive ecosystem to ensure seamless information retrieval.
- Provide routine website updates and manage light analytics reporting.
- Provide backend logistics and operations support for virtual and in-person events, including sourcing and securing venues, managing contracts for catering, venues, guests, etc, and “force multiplying” the efforts of the Associate, Programs.
Who You Are (Qualifications):
- Detail-Obsessed: You thrive on managing calendars, deadlines, and document organization.
- Exceptional Personal Organization: You have strong internal systems to track threads, manage dependencies, and ensure nothing falls through the cracks.
- Tech-Savvy Operationalist: You are highly proficient in the Google Suite and comfortable managing digital tools (subscriptions, website backends, etc.). You have the technical curiosity to identify and implement new tools that drive efficiency.
- Calm & Solutions-Driven: You excel at handling high-stakes logistics (like board meetings and audits) with professionalism and discretion.
- Collaborative Partner: You are solutions-oriented and quick to respond, acting as a supportive resource for the entire team.
Requirements:
- 2–4 years of operations, administrative, or nonprofit management experience.
- Experience in a role requiring financial or compliance oversight (e.g., audits, grants, or bookkeeping).
- Bachelor’s degree preferred.
- Deep alignment to Forward’s mission and vision.
- Residency in the state of Arkansas.
- Willingness and ability to travel throughout the state (and occasionally nationally) for board meetings and events.
Compensation And Benefits:
- Compensation for this role is expected to range from $60,000 to $70,000.
- Final compensation will be competitive and commensurate with experience.
- The position also includes a comprehensive benefits package.
We should not include filler like "commensurate with experience" as a heading but it's okay in text. The instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. We have actual pay range and benefits, so we can make a section.
We need to output only HTML fragment, no /, no markdown.
We'll start with a for date and reports to: maybe "
September 16, 2026 | Reports to: CEO
"
Then sections:
About Forward Arkansas
Forward Arkansas (‘Forward’) is committed to reimagining learning to improve all students’ outcomes. By supporting great teachers and leaders in developing and scaling innovative practices, Forward aims to help all kids achieve success in the classroom, career, and life. As a statewide education nonprofit, Forward works to accelerate the transformation of Arkansas’s PreK–12 system, helping partners bridge the gap between policy and implementation to ensure excellent outcomes for every student. Founded in 2014 as a public-private partnership between the Winthrop Rockefeller Foundation, the Walton Family Foundation, and the Arkansas State Board of Education, Forward recognizes that lasting educational change must be built alongside, not just for, the educators, families, and communities across the state. Over the past several years, Forward Arkansas has grown its credibility, sharpened its strategic focus, and established itself as a trusted, nonpartisan partner to the Arkansas Department of Education, state leaders, school districts, educator preparation programs, and philanthropy. Forward Arkansas operates as a nimble, high-impact intermediary with a focused core team augmented by project leads, fellows, coaches, and national consulting partners, successfully harnessing grassroots innovation to deliver statewide systems change.
Responsibilities
- Provide high-level administrative support to the CEO, including scheduling, strategic organizational calendar support, communication management, and project tracking.
- Serve as the central "keeper" of all contracts and grant agreements.
- Monitor and maintain a comprehensive calendar of reporting timelines, deadlines, and deliverables to ensure full organizational compliance.
- Manage day-to-day financial administration, including processing weekly bills and tracking invoices.
- Oversee the collection and organization of documentation for tax returns, 990 filings, and annual audits.
- Manage payroll processing, PTO tracking, and support for employee benefits and technical needs.
- Maintain and audit organizational subscriptions; manage vendor organization and upkeep.
- Maintain and update Standard Operating Procedures (SOPs) and the Employee Handbook.
- Proactively improve processes related to expense reporting and operational workflows.
- Coordinate all aspects of board and committee meetings (calendar holds, Zoom links, venue/catering).
- Lead board packet creation and delivery (agendas, minutes, and financial packets).
- Manage board-required documentation, including conflict of interest forms, confidentiality memos, and mission-moment programming.
- Serve as the master calendar keeper and maintain the Google Drive ecosystem to ensure seamless information retrieval.
- Provide routine website updates and manage light analytics reporting.
- Provide backend logistics and operations support for virtual and in-person events, including sourcing and securing venues, managing contracts for catering, venues, guests, etc, and “force multiplying” the efforts of the Associate, Programs.
Qualifications
- Detail-Obsessed: You thrive on managing calendars, deadlines, and document organization.
- Exceptional Personal Organization: You have strong internal systems to track threads, manage dependencies, and ensure nothing falls through the cracks.
- Tech-Savvy Operationalist: You are highly proficient in the Google Suite and comfortable managing digital tools (subscriptions, website backends, etc.). You have the technical curiosity to identify and implement new tools that drive efficiency.
- Calm & Solutions-Driven: You excel at handling high-stakes logistics (like board meetings and audits) with professionalism and discretion.
- Collaborative Partner: You are solutions-oriented and quick to respond, acting as a supportive resource for the entire team.
Requirements
- 2–4 years of operations, administrative, or nonprofit management experience.
- Experience in a role requiring financial or compliance oversight (e.g., audits, grants, or bookkeeping).
- Bachelor’s degree preferred.
- Deep alignment to Forward’s mission and vision.
- Residency in the state of Arkansas.
- Willingness and ability to travel throughout the state (and occasionally nationally) for board meetings and events.
Compensation and Benefits
- Compensation for this role is expected to range from $60,0
. We must preserve all substantive information; do not invent or summarize away detail. Remove boilerplate like application process, EEO etc. We removed application instructions. Also remove "Application Process". Also remove "Compensation And Benefits" heading? We'll keep as section. We need to include all details from Role Summary, About Forward Arkansas, Key Responsibilities (with sub-bullets), Who You Are (bullets), Requirements (bullets), Compensation And Benefits (sentence about range and benefits). Also maybe include "Reports to: CEO" and date as a short
before sections. Let's extract details. Role Summary paragraph: "Forward Arkansas is seeking an organized, proactive, and detail-oriented Operations & Administrative Specialist to serve as the backbone of our organizational infrastructure. This role provides direct support to the CEO and is responsible for maintaining the operational health of our team, managing critical financial administration, supporting our Board of Directors, and streamlining the processes that allow our programs to thrive. The ideal candidate is a 'force multiplier' who thrives in a mission-driven environment and possesses the technical expertise to optimize our internal systems and record-keeping." About Forward Arkansas paragraph: multiple sentences. We'll keep as is. Key Responsibilities: there are subheadings: Executive & Contract Management, Financial & Operational Administration, Board & Governance Support, Organizational Infrastructure. Under each there are bullet-like sentences. We need to turn each duty into
- for any list of duties/requirements/benefits. It doesn't forbid subheadings inside, but we could keep the subheadings as
or ? Safer to just make a flat list of all duties. But we must preserve all substantive information; flattening is okay as long as we keep each duty text. Let's list duties: Executive & Contract Management: - Provide high-level administrative support to the CEO, including scheduling, strategic organizational calendar support, communication management, and project tracking. - Serve as the central "keeper" of all contracts and grant agreements. - Monitor and maintain a comprehensive calendar of reporting timelines, deadlines, and deliverables to ensure full organizational compliance. Financial & Operational Administration: - Manage day-to-day financial administration, including processing weekly bills and tracking invoices. - Oversee the collection and organization of documentation for tax returns, 990 filings, and annual audits. - Manage payroll processing, PTO tracking, and support for employee benefits and technical needs. - Maintain and audit organizational subscriptions; manage vendor organization and upkeep. - Maintain and update Standard Operating Procedures (SOPs) and the Employee Handbook. - Proactively improve processes related to expense reporting and operational workflows. Board & Governance Support: - Coordinate all aspects of board and committee meetings (calendar holds, Zoom links, venue/catering). - Lead board packet creation and delivery (agendas, minutes, and financial packets). - Manage board-required documentation, including conflict of interest forms, confidentiality memos, and mission-moment programming. Organizational Infrastructure: - Serve as the master calendar keeper and maintain the Google Drive ecosystem to ensure seamless information retrieval. - Provide routine website updates and manage light analytics reporting. - Provide backend logistics and operations support for virtual and in-person events, including sourcing and securing venues, managing contracts for catering, venues, guests, etc, and “force multiplying” the efforts of the Associate, Programs. Who You Are (Qualifications): - Detail-Obsessed: You thrive on managing calendars, deadlines, and document organization. - Exceptional Personal Organization: You have strong internal systems to track threads, manage dependencies, and ensure nothing falls through the cracks. - Tech-Savvy Operationalist: You are highly proficient in the Google Suite and comfortable managing digital tools (subscriptions, website backends, etc.). You have the technical curiosity to identify and implement new tools that drive efficiency. - Calm & Solutions-Driven: You excel at handling high-stakes logistics (like board meetings and audits) with professionalism and discretion. - Collaborative Partner: You are solutions-oriented and quick to respond, acting as a supportive resource for the entire team. Requirements: - 2–4 years of operations, administrative, or nonprofit management experience. - Experience in a role requiring financial or compliance oversight (e.g., audits, grants, or bookkeeping). - Bachelor’s degree preferred. - Deep alignment to Forward’s mission and vision. - Residency in the state of Arkansas. - Willingness and ability to travel throughout the state (and occasionally nationally) for board meetings and events. Compensation And Benefits: - Compensation for this role is expected to range from $60,000 to $70,000. - Final compensation will be competitive and commensurate with experience. - The position also includes a comprehensive benefits package. We should not include filler like "commensurate with experience" as a heading but it's okay in text. The instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. We have actual pay range and benefits, so we can make a section. We need to output only HTML fragment, no /, no markdown. We'll start with a
for date and reports to: maybe "
September 16, 2026 | Reports to: CEO
" Then sections:About Forward Arkansas
Forward Arkansas (‘Forward’) is committed to reimagining learning to improve all students’ outcomes. By supporting great teachers and leaders in developing and scaling innovative practices, Forward aims to help all kids achieve success in the classroom, career, and life. As a statewide education nonprofit, Forward works to accelerate the transformation of Arkansas’s PreK–12 system, helping partners bridge the gap between policy and implementation to ensure excellent outcomes for every student. Founded in 2014 as a public-private partnership between the Winthrop Rockefeller Foundation, the Walton Family Foundation, and the Arkansas State Board of Education, Forward recognizes that lasting educational change must be built alongside, not just for, the educators, families, and communities across the state. Over the past several years, Forward Arkansas has grown its credibility, sharpened its strategic focus, and established itself as a trusted, nonpartisan partner to the Arkansas Department of Education, state leaders, school districts, educator preparation programs, and philanthropy. Forward Arkansas operates as a nimble, high-impact intermediary with a focused core team augmented by project leads, fellows, coaches, and national consulting partners, successfully harnessing grassroots innovation to deliver statewide systems change.
Responsibilities
- Provide high-level administrative support to the CEO, including scheduling, strategic organizational calendar support, communication management, and project tracking.
- Serve as the central "keeper" of all contracts and grant agreements.
- Monitor and maintain a comprehensive calendar of reporting timelines, deadlines, and deliverables to ensure full organizational compliance.
- Manage day-to-day financial administration, including processing weekly bills and tracking invoices.
- Oversee the collection and organization of documentation for tax returns, 990 filings, and annual audits.
- Manage payroll processing, PTO tracking, and support for employee benefits and technical needs.
- Maintain and audit organizational subscriptions; manage vendor organization and upkeep.
- Maintain and update Standard Operating Procedures (SOPs) and the Employee Handbook.
- Proactively improve processes related to expense reporting and operational workflows.
- Coordinate all aspects of board and committee meetings (calendar holds, Zoom links, venue/catering).
- Lead board packet creation and delivery (agendas, minutes, and financial packets).
- Manage board-required documentation, including conflict of interest forms, confidentiality memos, and mission-moment programming.
- Serve as the master calendar keeper and maintain the Google Drive ecosystem to ensure seamless information retrieval.
- Provide routine website updates and manage light analytics reporting.
- Provide backend logistics and operations support for virtual and in-person events, including sourcing and securing venues, managing contracts for catering, venues, guests, etc, and “force multiplying” the efforts of the Associate, Programs.
Qualifications
- Detail-Obsessed: You thrive on managing calendars, deadlines, and document organization.
- Exceptional Personal Organization: You have strong internal systems to track threads, manage dependencies, and ensure nothing falls through the cracks.
- Tech-Savvy Operationalist: You are highly proficient in the Google Suite and comfortable managing digital tools (subscriptions, website backends, etc.). You have the technical curiosity to identify and implement new tools that drive efficiency.
- Calm & Solutions-Driven: You excel at handling high-stakes logistics (like board meetings and audits) with professionalism and discretion.
- Collaborative Partner: You are solutions-oriented and quick to respond, acting as a supportive resource for the entire team.
Requirements
- 2–4 years of operations, administrative, or nonprofit management experience.
- Experience in a role requiring financial or compliance oversight (e.g., audits, grants, or bookkeeping).
- Bachelor’s degree preferred.
- Deep alignment to Forward’s mission and vision.
- Residency in the state of Arkansas.
- Willingness and ability to travel throughout the state (and occasionally nationally) for board meetings and events.
Compensation and Benefits
- Compensation for this role is expected to range from $60,0