Administrative and Operations Specialist

We need to output HTML fragment with sections: About the role? The posting includes Discovery District Vision, Mission, Job Description, Position Summary, Responsibilities, Qualifications, Skills and Competencies, Work Environment, etc. Also maybe Benefits? Not present. Pay? Not present. Schedule? Work Hours given: "Work Hours 8-5, M-F Occasional early mornings, evenings, or weekends may be necessary". That's schedule info. Should we include a Schedule section? The rule: include a section ONLY when posting has real, specific content for it. It does have schedule info. So we can include a

Schedule

with

describing work hours. Benefits? Not present. Pay? Not present. So omit. We need to remove boilerplate: EEO statements, contact info, working conditions, protective clothing, physical requirements, sensory, working conditions & exposures, working environment, supplemental questions, documents needed, etc. Also remove posting details like Posting Number, Department, etc unless they are substantive? The instruction: do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short

or drop it. So we can include a short paragraph with metadata like Institution, Working Title, Posting Number, Department, Physical Location, Posting Date, Closing Date, etc. But we should not repeat job title as heading. The page already shows it, but we can still include it in a paragraph? Probably we can include a short

with metadata. We need to preserve all substantive information: Vision, Mission, Job Description, Position Summary, Responsibilities (list), Qualifications (Education and Experience, Skills and Competencies), Work Environment (including schedule). Also maybe "Appointment Percent 100", "Work Hours 8-5, M-F", "Occasional early mornings, evenings, or weekends may be necessary". Also "Duration of the Term 12 months", "Appointment Type Regular", "Scope of Search External". Those are metadata; could be included in a short paragraph. We must not invent or summarize away detail. Use

• for any list of duties/requirements/benefits. So responsibilities list: Administrative and Operational Support (with sub-bullets?), Event Planning, Social Media Management, Financial Bookkeeping and Reporting, Other Duties. Each of those may have multiple bullet points. We'll need to decide how to format. The instruction: Use
  • for any list of duties/requirements/benefits. So we can have a top-level
    for responsibilities, each
    • containing the responsibility description (maybe with internal details as sentences). Could also nest lists but not required. Simpler: each responsibility as
    • with the description. Similarly qualifications: Education and Experience, Skills and Competencies. Could be two
      under a Qualifications heading? Or we could have separate headings for Education and Experience and Skills and Competencies. But the rule: prefer a few substantive sections over many thin ones. So maybe combine under Qualifications heading with two
      lists: one for Education and Experience, one for Skills and Competencies. Or we could have a single
      with items that include both. But better to separate. We need headings:

      for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use headings: About the role (maybe includes Vision, Mission, Job Description, Position Summary). Responsibilities. Qualifications (maybe includes Education and Experience, Skills and Competencies). Schedule. Possibly also "Work Environment" but schedule covers that. Could also have "Work Environment" heading but not in list; but we can use "Work Environment" as heading if we want, but the instruction says use those examples but not limited? It says use

      for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It implies we can use those headings; but we can also use other headings? Probably safer to stick to those. So we can have About the role, Responsibilities, Qualifications, Schedule. Maybe also "Work Environment" not needed. We need to include all substantive info: Vision, Mission, Job Description, Position Summary. Those can go under About the role as paragraphs. Now produce HTML fragment. Let's draft:

      About the role

      Discovery District Vision: To create a dynamic and collaborative environment where talent, research and innovative businesses interact to create new ideas, new technologies, and new opportunities impacting not only our region but our world.

      Discovery District Mission: To foster economic development by: Growing university research capacity, resources, and talent; Connecting university strengths with the private sector; Fostering entrepreneurship and commercialization; Creating the physical infrastructure necessary to support research & innovation‑based businesses.

      Job Description: Full‑time position providing administrative and operational support to the Discovery District team.

      Position Summary: The Administrative and Operations Support Specialist will provide comprehensive administrative and operational support for the USD Discovery District. This position will be located in Building 1 at the USD Discovery District.

      Then responsibilities:

      Responsibilities

      • Administrative and Operational Support: Assist in coordinating scheduling, events, and shared spaces within the building; perform accurate and timely data entry to maintain records and databases; serve as a liaison between tenants, visitors, vendors, building management, and the USD Discovery District team; manage office supplies and shared space organization.
      • Event Planning: Plan, organize, and execute events including logistics oversight, vendor coordination, and participant support; provide onsite event assistance and support.
      • Social Media Management: Assist in distributing approved marketing content including digital and print to promote events, initiatives, and programs; support USD Discovery District marketing in content production; monitor and respond to inquiries.
      • Financial Bookkeeping and Reporting: Assist in maintaining accurate financial records, including tracking expenses and processing accounts receivable and accounts payable; assist with budget preparation, reporting, and reconciliation; assist in providing regular financial updates and support audits as required.
      • Other Duties: Provide general office support and assist with special projects as assigned to ensure operational efficiency.
      Qualifications:

      Qualifications

      Education and Experience: High school diploma or equivalent required; associate or bachelor’s degree in business administration, accounting, or a related field preferred. Minimum of two years of experience in administrative, operational support, or bookkeeping roles.

      Skills and Competencies: Self‑motivated and directed, able to handle multiple projects simultaneously, work well under pressure, research options, and exercise good judgment; strong organizational skills with specific attention to detail; proficiency in Microsoft Office 365 specifically Word, Excel and PowerPoint as well as other related software applications; experience in social media content creation and management tools; experience in documenting and processing items that require authorization; excellent interpersonal, written, and verbal communication skills; ability to use discretion in handling confidential information; valid motor vehicle operator’s license, with the ability to operate and travel by motor vehicle; ability and willingness to work occasional extended hours.

      Schedule:

      Schedule

      Work Hours: 8:00 a.m.–5:00 p.m., Monday–Friday. Occasional early mornings, evenings, or weekends may be necessary for event support or critical deadlines.

      We may also include metadata paragraph: Institution, Working Title, Posting Number, Department, Location, Posting Date, Closing Date, First Consideration Date, Duration of Term 12 months, Appointment Type Regular, Appointment Percent 100, Scope of Search External. But we need to avoid repeating job title as heading; we can include in a short paragraph. Add after About the role maybe before Responsibilities? Or at top. Let's add a

      with metadata:

      Institution: The University of South Dakota • Working Title: Administrative and Operations Specialist • Posting Number: CSA02837P • Department: USD‑Discovery District • Location: Sioux Falls • Posted: 09/18/2026 • Closing: Open Until Filled • First Consideration: 10/02/2026 • Term: 12 months • Appointment: Regular, 100% • Search Scope: External

      • : we used for responsibilities. For qualifications we used paragraphs with bold headings; that's okay as not a list. Could also make lists but not required. Check for any missing substantive info: Vision, Mission, Job Description, Position Summary, Responsibilities (all subpoints), Qualifications (Education and Experience, Skills and Competencies), Work Environment (schedule). Also we included metadata like Appointment Percent, Duration, etc. Also we included "Ability and willingness to work occasional extended hours" which is in skills. Good. We omitted "Experience in financial bookkeeping and reporting is highly preferred." That's part of responsibilities? Actually it's in Job Description paragraph: "Experience in financial bookkeeping and reporting is highly preferred." We missed that. Need to include it somewhere. Could add to About the role paragraph after Job Description or as a separate sentence. Let's add to About the role after Job Description: maybe a sentence. Add: "Experience in financial bookkeeping and reporting is highly preferred." We'll incorporate. Also we missed "Ability to use discretion in handling confidential information." Already in skills. We missed "Experience in documenting and processing items that require authorization." Already in skills. We missed "Ability and willingness to work occasional extended hours." Already. We missed "Valid motor vehicle operator’s license, with the ability to operate and travel by motor vehicle." Already. We missed "Proficiency in Microsoft Office 365 specifically Word, Excel and PowerPoint as well as other related software applications." Already. We missed "Experience in social media content creation and management tools." Already. We missed "Strong organizational skills with specific attention to detail." Already. We missed "Self-motivated and directed, able to handle multiple projects simultaneously, work well under pressure, research options, and exercise good judgment." Already. We missed "Excellent interpersonal, written, and verbal communication skills." Already. We missed "Ability to use discretion in handling confidential information." Already. We missed "Ability and willingness to work occasional extended hours." Already. We missed "Experience in financial bookkeeping and reporting is highly preferred." Add. Also we missed "Assist in maintaining accurate financial records, including tracking expenses and processing accounts receivable and accounts payable." Already in responsibilities. We missed "Assist with budget preparation, reporting, and reconciliation." Already. We missed "Assist in providing regular financial updates and support audits as required." Already. We missed "Assist in coordinating scheduling, events, and shared spaces within the building." Already. We missed "Perform accurate and timely data entry to maintain records and databases." Already. We missed "Serve as a liaison between tenants, visitors, vendors, building management, and the USD Discovery District team." Already. We missed "Manage office supplies and shared space organization." Already. We missed "Plan, organize, and execute events including logistics oversight, vendor coordination, and participant support." Already. We missed "Provide onsite event assistance and support." Already. We missed "Assist in distributing approved marketing content including digital and print to promote events, initiatives, and programs." Already. We missed "Support USD Discovery District marketing in content production." Already. We missed "Monitor and respond to inquiries." Already. We missed "Provide general office support and assist with special projects as assigned to ensure operational efficiency." Already. We missed "High school diploma or equivalent required; associate or bachelor’s degree in business administration, accounting, or a related field preferred." Already. We missed "Minimum of two years of experience in administrative, operational support, or bookkeeping roles." Already. We missed "Work Environment This