Operations Administrative Coordinator - GCT Containers

Location: Garden City Terminal • FLSA Status: Non-Exempt

About the role

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee-related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity, and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

Responsibilities

• Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required.
• Performs all manual job functions.
• Enters, facilitates, and verifies orders into the NAVIS system based on a variety of customer requests.
• Ensures orders are complete with information in NAVIS before processing.
• Communicates verbal orders to yard operators.
• Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.).
• Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc.
• Reports and corrects discrepancies between physical and computer inventory.
• Coordinates the movement of all containers within the Garden City Terminal.
• Performs error resolution on containers and chassis.
• Coordinates and plans import/export/empty containers for efficient yard and vessel operations.
• Performs detailed research and assists in testing new computer procedures and screens.
• Willing and capable to train other administrative personnel as needed.
• Works with the GPA ADP payroll system in processing employee time and benefits to ensure payment is processed accurately.
• Performs other duties as assigned.
• Complies with all policies and standards.

Requirements

• Knowledge of general office procedures and operation of office equipment required.
• Ability to input large volumes of data into GPA’s systems accurately and efficiently.
• Ability to type 35 wpm or more, and use the numerical keypad.
• Experience with Microsoft Word and Excel desired.
• Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required.
• Must be willing and able to work weekends, holidays, shift work, overtime, and telecommuting as needed.
• Familiarity with operations of shipping industry also preferred.
• Education: High School Diploma or equivalent required; Four-year college degree in business or related field highly preferred.
• Licenses & Certifications: TWIC - Transportation Worker Identification Credential required upon hire; Valid state driver's license required upon hire.

Mission: To empower entrepreneurs, strengthen industries, sustain communities, and fortify families by relentlessly striving to accelerate global commerce.