Operations Administrative Assistant

About the role

This position will work closely with the Operations Manager to provide ongoing administrative support to the Branch team to help keep business operations running smoothly and maximize the company's resources, goals, and objectives.

Responsibilities

• Take calls and schedule inbound trucks/deliveries
• Input counts during cycle counts/audits
• Support RMA process when needed
• FedEx items
• Multitask in a dynamic environment
• Print and process CPU's
• Prepare for the following day's receiving
• Oversee daily receiving log
• Receive inbound loads into the system
• Back up Sales Admin. Assistant
• Provide ongoing administrative support to the operations team with various administrative, accounting, and purchasing duties
• Other duties as assigned and requested by management

Qualifications

• High School diploma or equivalent
• Minimum of 1-3 years of administration experience in an office environment, preferred
• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Word and Outlook
• Must have a strong commitment to providing excellent customer service
• Attention to detail and the ability to complete job duties with high degree of accuracy
• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision
• Flexible in work schedule, when required
• Be personable, articulate, and knowledgeable
• Ability to learn skills quickly with a mature and service-oriented attitude
• Excellent communication (verbal and written) and organizational skills
• Attention to detail and highly motivated
• Ability to manage multiple tasks
• Dependable and reliable

Skills and competencies

• Teamwork: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal
• Initiative: Ability to think and take constructive action at work without being urged—highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods
• Adaptability/Flexibility: Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands
• Approachable, personable, articulate and knowledgeable
• Problem Solving: Using a systematic and effective approach in analyzing information to come up with good business solutions to problems. Ability to manage multiple tasks with attention to detail
• Respect for all People: Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards
• Mature and service-oriented attitude
• Communication: Excellent communication (verbal and written) and organizational skills

Schedule

Monday - Friday, 7:00am - 4:30pm, OT as needed

Benefits

• Medical, Dental, Vision given on the 1st of the month following 30 days of employment
• Company-Paid Life Insurance & Disability
• 401(k) with Company Match
• Company-Paid Time Off
• Paid Holidays & Floating Holidays
• Additional perks