Operations Administrative Assistant

Position Overview

About the role

Provide administrative support to the Builder Services Department by working with builders/contractors to ensure start-to-finish construction compliance.

Responsibilities

• Create and complete service orders, update and maintain spreadsheets
• Affix, review and lock service orders and purchase orders (taps, inspections and invoices)
• Process tap and inspections payments, log checks and prepare bank deposits
• Answer incoming Builder Services calls
• Prepare Notices of Violation as enforcement as necessary, in an effort to bring all users into compliance with local ordinances and Rate Orders
• Perform word processing of letters, memos, and general business correspondence
• Gather back charge backup to be forwarded to bookkeeper for the builders
• Aid in document control both electronically and hard copy to ensure all filing is current and easy to access as needed
• Perform any other related administrative Builder Services tasks to the best of their ability

Requirements

• High School or GED
• College course work in business administration would be helpful
• Two years or more as administrative assistant or related industry experience is preferred

Other Skills/Abilities

• Ability to learn and effectively navigate processes using the software used in the various departments
• Ability to multi-task, stay organized and be detail oriented while working to successfully meet deadlines
• Proficient in Microsoft Office programs: Word, Excel, and Outlook
• Strong verbal and written communications skills, as well as customer service skills, must be able to easily and professionally interact with customers
• Team player with a positive attitude and strong sense of urgency

Education and Experience

• High School or GED
• Two years or more as administrative assistant or related industry experience is preferred

Other

• Ability to learn and effectively navigate processes using the software used in the various departments
• Ability to multi-task, stay organized and be detail oriented while working to successfully meet deadlines
• Proficient in Microsoft Office programs: Word, Excel, and Outlook
• Strong verbal and written communications skills, as well as customer service skills, must be able to easily and professionally interact with customers
• Team player with a positive attitude and strong sense of urgency

Work Environment

• Physical Conditions: Work is performed in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer.
• The incumbent stands, walks, and may twist, reach, bend, crouch and kneel.
• An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.

Municipal District Services, LLC is an equal opportunity employer.

Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Substance Abuse Testing Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined by company policy and procedures.