Operations Administrative Assistant

Essential Functions

• Support the Superintendents with scheduling process for hourly employees.
• Daily correction of time in Kronos. This includes absence tracking, NY Paid sick leave, premium pay documentation, etc.
• Responsible for internal testing procedures of hourly personnel working closely with Labor Relations and plant management (including drug screening and annual physical exams).
• Handle problems and/or questions regarding department issues and be able to direct issues to appropriate personnel.
• Create and coordinate data bases and spreadsheets for required departmental reporting to include safety reporting, schedules, vacation logs, operations reports, salary premium pay, man hour reporting, etc.
• Schedule/tracking/filing of training for quality, new hire training (skills verifications), updating of job instructions.
• Aid hourly employees with pay-related questions.
• Monitor Skills Verification for hourly employees and new hires.
• Plan, coordinate, and manage company luncheons and employee events including logistics and pickups.
• Coordinate bottle returns (this supports our Toys for Tots donation at Christmas).
• Coordinate Toys for Tots donation.
• Coordinate with Safety, Quality, and Operations on the onboarding of new hires.
• Maintain and update employee anniversary records.

Minimum Qualifications

• A High School Diploma or Equivalent required.
• Previous professional office experience preferably in a manufacturing environment with experience using Kronos.
• Knowledge, Skills And Abilities: Proficient typing and data entry skills; Computer skills including proficient knowledge of the Microsoft Office Software Suite particularly Word, Excel, PowerPoint, Outlook (may require Access); Ability to effectively communicate with both internal and external customers at all levels; Be motivated, dependable with excellent organization skills; Ability to compile, analyze, and finalize data for reporting effectively; Ability to handle confidential information and prioritize workload meeting all deadlines in a timely manner.