Operations Admin
Position Summary
The Operations Administrator will be responsible for supporting the Operations department with a variety of administrative tasks. Key duties will include providing high-level, confidential administrative support, project-based activities, presentation development, correspondence, working with data/reporting, attending meetings and other project management duties as needed.
Responsibilities and Essential Functions
- Cook up internal and external high level meetings and conference calls (organize, take minutes, and follows up on actions).
- Manage calendars and coordinate travel and meeting arrangements.
- Organize and maintain corporate files, documents and records and coordinate with external parties on same (SharePoint user a plus).
- Create advanced PowerPoint presentations often on time-sensitive basis.
- Produce ad hoc business reports using data, narrative and graphic outputs.
- Prepare intermediate Excel spreadsheets and graphics.
- Process invoices and expense reports; follow up on invoices as needed.
- Conduct independent online research and data analysis.
- Perform a variety of project management administrative duties.
- Answer incoming calls and assume other receptionist duties when needed.
Qualifications, Skills and Education
- Minimum Qualificiations: Minimum 2 years of experience in an administrative role supporting executives
- High school diploma
- Preferred Qualificiations: Bachelor's degree strongly preferred
- Bi-lingual (Spanish)
- Expertise in Microsoft Word, PowerPoint and Excel, with ability to create professional presentations and spreadsheets
- Ability to work with data to develop spreadsheets and reports
- Detail oriented and effective in a fast-paced office environment
- Exceptional written and verbal communication skills
- Superior organization skills and track record of completing projects in a timely manner
Perks and Benefits
- Competitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education.
- Health Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date.
- 401(k): We match 100% up to 3% and then 50% of the next 2% deferred.
- Time Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1!
- Observed Holidays: 10 company observed holidays: New Years, Martin Luther King, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day.
- Employee Discounts: We offer our employees discounts across all of our product lines.
- Hit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!
- Tuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.
About Us
It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park. From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else.
Exemplis is an Equal Opportunity Employer
We adhere to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.