Operational Accounting Manager

Location: Bradenton, Florida (Tampa area) – in-office role

Reports to: Prime Vacations Regional Controller

About the Role

The Operational Accounting Manager plays a critical leadership role in supporting the accounting and financial reporting operations of Prime Vacations, a vacation home rental business with properties on the Gulf Coast of Florida. This role manages and maintains the financial aspects of the property management system (Track) and ERP (Sage) integration, ensures a strong control environment, supports operational decision-making, and partners with the Regional Controller and Corporate Finance team to drive process improvements.

Responsibilities

• Ensure accurate recording of revenue, owner due-to/from balances, and advanced deposits from Track PMS in Sage Intacct.
• Oversee reconciliation to ensure data integrity and completeness.
• Own the Track/Sage API interface and related vendor relationship.
• Manage the owner statements process: draft → operational review → finalize → distribute to owners → settlement.
• Oversee cash management, including liquidity tracking and operating cash across all business lines.
• Directly manage a General Ledger Accounting Manager, General Ledger Accountant, Accounts Payable Manager, two Accounts Payable Specialists, and an outsourced team responsible for bank account reconciliations.
• Partner with the Regional Controller to identify opportunities to enhance processes, improve efficiencies, and strengthen controls.
• Develop, document, and maintain standardized accounting procedures (SOPs) and ensure appropriate cross-training within the accounting function.
• Manage an integrated financial technology ecosystem, including Track Property Management Software, Ramp (accounts payable and expense management), JPMorgan banking interfaces, and Track/Sage API integrations.
• Support audits and provide required documentation and analysis as needed.
• Support local and corporate finance in researching and understanding budget variances.
• Lead, mentor, develop, and evaluate the regional accounting team.
• Foster a culture of continuous improvement, collaboration, and customer service.
• Support acquisitions, integrations, system implementations, and other strategic initiatives as assigned.

Requirements

• 3 to 5 years of experience or equivalent with a property management system (Track preferred).
• Bachelor’s degree in Accounting, Finance, or a related field.
• Knowledge of U.S. GAAP and accounting best practices.
• Knowledge of trust accounting principles and experience managing owner and guest funds in a property management or vacation rental environment (preferred).
• Comfortable identifying and improving control weaknesses.
• Strong organizational skills with the ability to meet tight deadlines.
• Experience in the travel, hospitality, or property management industry is a plus.
• Microsoft 365 experience, especially Microsoft Excel (minimum intermediate proficiency).
• Sage Intacct experience is a plus.

Additional Details

This position requires approximately 10–15% travel, primarily for meetings and company events. Travel schedules may vary based on business needs.

This role requires light physical activity, including sitting, standing, walking, and using a computer for extended periods. Occasional lifting or carrying of items weighing up to 20 pounds may be required.