Operation Administrator

About the role

The Operations & Support Coordinator role focuses on fleet and vehicle management, along with day-to-day operational and administrative support.

Responsibilities

• Coordinate vehicle maintenance and repairs with vendors and dealerships
• Track registrations, licensing, and compliance for company vehicles
• Monitor fleet activity and generate reports as needed
• Serve as a primary point of contact for clients
• Schedule services and follow up on appointments
• Prepare basic estimates and process related paperwork
• Support service coordination and vendor communication
• Maintain accurate records using Excel, CRM systems (ACT), and internal databases
• Track inventory, equipment, and supplies
• Cook up repairs, purchasing, and vendor relationships
• Cook up with general office organization and administrative tasks

Requirements

• Must be Bilingual in English and Spanish
• Proficiency in Microsoft Excel and Word (CRM experience a plus; ACT helpful)
• QuickBooks experience is a plus (training available)
• Strong organizational skills and attention to detail
• Able to multitask and work in a fast-paced environment
• Professional communication and customer service skills
• Valid driver’s license with a clean driving record
• Reliable, punctual, and flexible with schedule

Qualifications

• High school diploma or equivalent
• Experience in a similar role preferred

Skills

• Bilingual in English and Spanish
• Proficient in Microsoft Excel and Word
• QuickBooks experience (training available)
• Strong organizational skills and attention to detail
• Ability to multitask and work in a fast-paced environment
• Professional communication and customer service skills
• Valid driver’s license with a clean driving record

Benefits

• Flexible schedule

Pay

• $22–$26/hour

Schedule

• Monday–Friday, 8:00 AM – 5:00 PM (flexibility required, occasional weekends)

About Star Staffing

Star Staffing is a women-powered workforce solutions and staffing company serving Northern California with offices in Santa Rosa, Petaluma, Napa, Fairfield, Sacramento, Lodi, Hayward, Stockton, and Manteca. We offer local expertise and service and provide a wide range of positions and industries.

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