Onsite Project Controls Specialist – AR

Invera Energy provides commercial advisory consulting services to the renewable energy industry, specializing in project development, project management, climate change policy analysis, and asset acquisition/divestiture for utility-scale wind, solar, and energy storage projects. With experience dating to the late 1990s, we serve utilities, developers, contractors, and equipment manufacturers across the U.S.

About the role

Invera Energy is seeking a bright, motivated, and conscientious Onsite Project Controls Specialist to work full-time in Mississippi County, Arkansas. This position will be based in a construction trailer for approximately twenty-one (21) months, with potential transition to remote work or another job site afterward. The role provides technical, project controls, contracting, and administrative support for a utility-scale solar project, offering exposure to solar energy technologies, heavy construction, and the renewable energy market. There is opportunity for skill growth and potential future roles within Invera Energy.

Responsibilities

• Perform document controls, reporting, and administrative functions in support of construction project staff.
• Oversee training, setup, administration, and compliance monitoring for document controls software systems.
• Prepare and modify construction progress documents, including correspondence, reports, memos, presentations, and emails for contract compliance.
• Respond to routine external correspondence.
• Prepare, manage, and verify expense reports; assist in tracking project budget management.
• Perform general office functions, including photocopying and mailing.
• Provide basic document control training to the site team, EPC Contractor, and other suppliers or contractors (training will be provided).
• Manage transmittals, requests for information, and submittals under the supervision of the project management team.
• Assist with tracking construction progress and man-hour reporting as a technical inspector and maintain up-to-date tracking information.
• Assist with obtaining information for Independent Engineer requests and coordinate owner’s responses with the project manager.
• Assist in planning and monitoring project quality control activities and documentation; maintain onsite and electronic filing.
• Schedule and coordinate meetings, onsite visits, and travel arrangements.
• Record, compile, transcribe, and distribute minutes of meetings.
• Maintain the most current drawing sets.
• Interact with contractors, vendors, engineers, architects, landowners, and clients to facilitate communication and issue resolution.
• Support the construction team in resolving day-to-day project issues.
• Elevate site issues or concerns to appropriate staff.
• Ensure all EPC Contractor and equipment supplier logs and inspection reports are complete and filed onsite and electronically.
• Ensure completion of closeout documentation onsite and in electronic format; provide updates as required.
• Maintain workflow by following Owner procedures outlined in exhibits, contracts, and direction.
• Maintain supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.
• Coordinate communications between equipment suppliers and other contractors onsite.
• Coordinate maintenance of office equipment, safety equipment, and supplies.
• Maintain company vehicles.
• Coordinate project safety requirements in compliance with company policies, including setting up contracts with local medical providers and resources for drug testing.
• Support coordination of deliveries and receivables.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in engineering or construction management preferred; minimum two-year associate degree in construction management or other technical/engineering area, or equivalent experience required.
• Direct experience with, or ability to learn, office administrative tasks, protocols, and basic office management.
• Knowledge of, or ability to learn, project controls procedures and systems, including document configuration management, invoice reviews, and submittals.
• Competent computer skills, including MS Office (Word, Excel, PowerPoint, Teams) and Adobe.
• Internet skills, including email, group messaging, information-gathering, and social media for community outreach.
• Familiarity with construction and construction sites is preferred.
• Experience with quality control processes, procedures, and documentation is a plus.
• Valid driver’s license.
• Ability to work legally in the United States.
• Ability to write, speak, read, and understand English.
• Ability to walk on uneven terrain.
• Ability to wear PPE (Personal Protection Equipment) if in the field.

Skills

• Passion for renewable energy.
• Proficient with computers and document management policies and procedures.
• Ability to create and maintain documents in Microsoft Excel, Word, PowerPoint, etc.
• Ability to read and fully understand construction Scopes of Work, exhibits, and document control requirements.
• Ability to prioritize and manage multiple tasks; flexibility in assignments.
• Effective communication, organizational, and interpersonal skills.
• Proven problem-solving techniques and ability to take direction.
• Familiarity with construction processes, project contracts, engineering practices, construction techniques, wind, energy storage, and solar plant technologies.
• Strong attention to detail; focus on accuracy, consistency, and quality of work; high degree of integrity and reliability.
• Comfortable with a fast-paced, rapidly changing environment.
• Ability to maintain confidentiality.
• Numerical and literacy skills.
• Customer service oriented.
• Highly motivated and safety conscious.
• Reliable.

Pay

Compensation range: $70,000–85,000, depending on experience. Relocation packages may be available.

Schedule

This is a full-time, exempt position. The role is initially located at a construction site in Mississippi County, Arkansas for approximately 21 months, with potential transition to remote support or relocation to another U.S. job site afterward.

Benefits

• Medical, vision, and dental insurance.
• Retirement benefits.
• Short-term and long-term disability insurance.
• Life insurance and AD&D.
• Statutory worker’s compensation and unemployment insurance.
• General liability and errors and omissions insurance.
• Activity reimbursement.
• Paid vacation and sick leave.