Onsite HR Recruiting Coordinator

Responsibilities

• Manage and own daily HR administrative tasks from start to finish, ensuring timely and accurate completion.
• Perform backend processes related to application creation and candidate compliance information, collaborating closely with internal teams.
• Import and export data within various software platforms, including Excel, ensuring the accuracy and completeness of information.
• Handle sensitive information and documents, such as Social Security Numbers, dates of birth, and driver’s license numbers, with strict confidentiality and adherence to privacy regulations.
• Utilize Excel extensively on a daily basis, including pivot tables and VLOOKUP functions, to analyze, organize, and report on HR data.
• Develop and maintain data management systems and processes to ensure efficient handling of HR information and streamlined workflows.
• Conduct regular data audits to identify and resolve discrepancies or inaccuracies, maintaining data integrity and reliability.
• Develop and improve data management procedures and policies, implementing best practices for data security and privacy.
• Conduct quality audits of outsourced vendors to ensure adherence to process standards and data accuracy.
• Prepare and deliver facility reporting and communications to a broad team, including leadership, ensuring clear and timely updates.
• Escalate issues related to processes or tools required to complete tasks, providing clear context and recommendations.
• Apply sound judgment in ambiguous scenarios when the path forward is not clearly defined, making decisions that support candidates and internal stakeholders.
• Identify and propose process and product improvements that enhance the efficiency and effectiveness of Workforce Staffing operations.
• Support customer service needs related to HR processes by responding promptly and professionally to inquiries and requests.

Requirements

• Strong Microsoft Office experience, with a focus on advanced Excel usage.
• Proficiency in Excel functions, including VLOOKUP and pivot tables, used on a daily basis.
• Demonstrated experience in data entry and data management with high accuracy and attention to detail.
• Ability to handle sensitive and confidential information in compliance with privacy and data protection requirements.
• Strong customer service skills, with the ability to communicate clearly and professionally with diverse stakeholders.
• Experience working in human resources or a related administrative support function.
• Experience conducting data audits and implementing improvements to data management processes.
• Familiarity with working alongside outsourced vendors and supporting quality assurance efforts.
• Experience preparing reports and communicating information to leadership or cross-functional teams.
• Demonstrated ability to thrive in a fast-paced environment and adapt to changing priorities.
• Interest in building a career in HR and gaining experience within a large-scale staffing environment.