Onsite Assistant Community Association Manager / ACAM (MFL62926)

Company Overview

RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients.

We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family. Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Responsibilities

• Produce and track letters based on the site inspections.
• Maintain violation log, both active and resolved.
• Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation.
• Ensure that all agreements are fully executed and are appropriately filed.
• Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements.
• Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes.
• Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting.
• New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting.
• Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations.
• Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests.
• Filing: Set up files for new associations as assigned and maintain association files per standard office procedures.
• Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings.

Qualifications

Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position.