Onboarding Specialist - Full Time

Responsibilities

• Interpret and apply HR policies, procedures, and employment regulations to resolve complex employee and leader inquiries.
• Analyze HR data, documentation, and case information to identify discrepancies, trends, and risks; recommend process improvements that enhance data accuracy, consistency, and compliance.
• Manage and execute HR transactions and system updates requiring accuracy, discretion, and understanding of interrelated HR processes, ensuring information integrity and compliance with internal controls and regulatory requirements.
• Support compliance activities by maintaining accurate records, preparing required documentation, monitoring deadlines, and participating in audit-related work to ensure adherence to federal, state, and organizational standards.
• Collaborate with HR teams on cross-functional projects aimed at improving service delivery, workflow efficiency, and employee experience, contributing research, benchmarking, and operational insight to inform decision-making.
• Develop and prepare HR reports and analysis for leaders, compiling data across HR functions and presenting insights that support planning, forecasting, and evaluation of HR practices.
• Participate in the development, revision, and communication of HR materials, including process guides, communication content, and change-management documents, to support organizational initiatives and ensure consistency in HR practices.
• Conduct presentations as assigned.
• Career Development and Training: Coordinate and support HR workflows such as documentation management, case handling, onboarding steps, and hiring-related processes, ensuring tasks are completed accurately and in alignment with HR standards.
• Employee Relations: Serve as an HR representative at internal or external events, supporting organizational outreach, engagement initiatives, and the consistent communication of HR programs and services.
• Talent Sourcing: Assist with recruitment-related activities, including candidate coordination, communication management, and maintaining accurate hiring records to support efficient and compliant hiring processes.
• Early Stage Talent Sourcing: Support early-stage talent sourcing and outreach by assisting in identifying potential candidates and engaging through appropriate channels to support talent pipeline development.

Requirements

The ideal candidate for this role will not only have a high understanding of confidentiality while handling sensitive situations, but would also have experience with processing background checks (especially fingerprints).

Qualifications

• Education: Bachelor's degree required.
• Experience: At least 3 years of relevant work experience required.
• Licenses/Certifications: SHRM-CP, SHRM-SCP, PHR, or SPHR certification at the time of hire or attainment within 12 months of hire.

Skills and Abilities

• Knowledge of general Human Resources practices, processes, and terminology.
• Knowledge of HR systems, employee self-service tools, and HR data standards.
• Knowledge of basic employment regulations and compliance requirements.
• Strong customer service and communication skills.
• Skill in organizing, prioritizing, and managing multiple tasks efficiently.
• Skill in data entry, documentation, and maintaining accuracy.
• Skill in analyzing HR data and preparing basic reports.
• Ability to handle confidential and sensitive information with discretion.
• Ability to interact professionally and build effective working relationships.
• Ability to learn and navigate HR technologies quickly.
• Ability to follow procedures while identifying opportunities for improvement.
• Ability to work both independently and collaboratively within teams.
• Ability to adapt to changing priorities and support multiple HR functions.
• Ability to communicate clearly in written and verbal forms.