Onboarding Assistant - Full time

Work location: 612 E Lamar Blvd, Arlington, Texas 76011

About the Role

Team Oriented – We work hard but also can step back to take a breath or even laugh. We are very supportive of each other.

Consumer Centric – Our customers are the new hires that start each week. We are the first impression of the company for new hires – we are upbeat and positive.

Proactive – Each team member has a voice and the power to problem solve when something does not work according to plan for new hires. Each member of the team has the opportunity to learn new processes, computer skills, and general knowledge as well.

Requirements

• Junior college experience strongly preferred
• Healthcare setting experience is preferred
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), with working knowledge of SharePoint and the ability to utilize Copilot AI tools
• Demonstrates initiative as a self-starter with a strong customer focus and problem-solving mindset
• Organizational skills/clerical

Responsibilities

• Play a critical role in delivering Day One Orientation, which is conducted in person
• Prepare sign-in sheets, maintain the list of virtual participants, and provide updated attendance counts to SMEs and vendors for the upcoming week
• Begin preparation the Friday prior, ensuring the room is fully set with laptops, key takeaway materials, swag bags, earbuds, and pens, as well as arranging pop-up banners and tablecloths
• Coordinate catering orders for breakfast and lunch in advance
• Complete follow-up reporting to Timekeeping and Onboarding regarding no-shows throughout the remainder of the week
• Support a variety of educational initiatives, including New Leader Orientation, Nurse Leader Exchange, Leader Exchange for Auxiliary and Professional Services, and pipeline programs
• Proctor in rooms by providing assistance with technology tasks for day one – changing passwords, accessing work email, accessing MyTalent, setting up Multifactor Authenticator
• Assist with registration of new employees at orientation
• Build new employee folders and goodie bags
• Other duties as assigned

Schedule

Full time, 40 hours per week:

• Monday: 6:00 AM – 4:30 PM
• Tuesday: 9:00 AM – 4:30 PM
• Wednesday: 9:00 AM – 4:30 PM
• Thursday: 9:00 AM – 4:00 PM
• Friday: 8:00 AM – 4:30 PM

Benefits

• 401k
• Paid Time Off (PTO)
• Medical and dental coverage
• Paid Parental Leave
• Flexible spending accounts
• Tuition reimbursement
• Student loan forgiveness
• Additional benefits available