ONBOARDING SPECIALIST (FULL TIME)

About the role

The Onboarding Specialist supports the HR team by managing new‑hire onboarding, maintaining accurate HR records, and providing administrative assistance to ensure a smooth transition for employees.

Responsibilities

• Deliver a seamless onboarding experience for new employees while ensuring compliance with company policies and employment regulations.
• Support all aspects of the pre‑employment and onboarding process.
• Coordinate new‑hire orientation.
• Maintain personnel file compliance.
• Conduct regular audits of employee records.
• Serve as a primary point of contact for new hires during their transition into the organization.
• Maintain accurate and compliant HR records.
• Provide administrative support to the Human Resources Director on all personnel matters.
• Assist with payroll processing.
• Perform customer service functions by answering employee requests and questions.
• Conduct benefits enrollment for new employees.
• Verify I‑9 documentation and complete I‑9 forms; track and initiate updates as required.
• Submit online investigation requests and assist with employee background checks.
• Conduct audits of payroll, benefits or other HR programs and recommend corrective actions.
• Update HR spreadsheets with employee change requests and process paperwork.
• Assist with processing terminations.
• Assist with the preparation of performance review forms.
• Assist the HR Manager with research and special projects.
• Assist with the recruitment and interview process.
• Assist with employee discount coupons by contacting companies as directed by the HR Manager.
• Schedule meetings and interviews as requested by the HR Manager.
• Schedule conferences by reserving facilities at local hotels and/or restaurants.
• Perform clerical functions such as making photocopies, faxing documents, and processing mail.
• File papers and documents into appropriate employee files.
• Prepare correspondence and new employee files.
• Perform other duties as assigned.

Requirements

Previous administrative and onboarding experience required.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary benefits: Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, Choice Auto and Home Program
• Full‑time only: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
• Paid and/or unpaid time off in accordance with applicable federal, state, and local laws

Pay

Pay range: $20.00 per hour to $26.00 per hour.

Schedule

Full time schedule; open availability preferred. Monday–Friday, 7:00 am–5:00 pm.